Office Assistant / CSR

LYNN AIR CONDITIONING COMPANY INC D; Supply (NC); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Health, dental, vision, and life insurance

Opportunities for advancement

Job summary

LYNN AIR CONDITIONING COMPANY INC D is hiring a Customer Service Representative/Office Assistant in Supply, NC. The role involves answering customer calls, scheduling appointments, maintaining records, and supporting office operations. Candidates should have prior administrative or customer service experience, proficiency in Microsoft Word and Excel, and strong communication skills. The position offers benefits including health insurance, paid time off, and opportunities for advancement.

Qualifications

• Previous administrative or customer service experience preferred.
• Able to learn new software quickly.
• Must pass a background check and drug screening.

Responsibilities

• Answer incoming customer calls on a multi-line VOIP phone system.
• Schedule and dispatch technicians for service appointments.
• Maintain accurate customer records and job details.

Skills

Administrative experience

Customer service experience

Proficient in Microsoft Word and Excel

Communication skills

Detail-oriented and organized

Tools

ServiceTitan software

Job description

Customer Service Representative / Office Assistant

Location: Supply, NC (Holden Beach)

Responsibilities

• Answer incoming customer calls with professionalism and courtesy on a multi-line VOIP phone system
• Make outbound calls using Aire Serv scripts to follow up with customers and confirm appointments
• Return customer calls promptly to ensure satisfaction and resolve any concerns
• Perform marketing and sales functions to promote additional services and earn new business
• Maintain accurate customer records and job details in our system
• Schedule and dispatch technicians for service and install appointments using ServiceTitan software (training provided)
• Handle install paperwork, pull permits from local municipalities, and track inspections to completion
• Check in and organize incoming equipment and material orders
• Submit warranty registrations and process related paperwork for parts and systems
• Maintain accurate records, digital files, and job documentation
• Assist with daily office duties such as filing, scanning, and preparing job packets
• Perform other duties as needed, which may include cross-training in related positions to support office operations

Qualifications

• Previous administrative or customer service experience preferred (HVAC or dispatch background is a plus)
• Proficient in Microsoft Word and Excel; able to learn new software quickly
• Excellent written and verbal communication skillsDetail-oriented and organized, with strong data entry skills
• Positive attitude, dependable work ethic, & a team player who can work independently
• Must pass a background check and drug screening

Benefits & Compensation

• Compensation based on applicant experience
• Paid time off & holidays
• Health, dental, vision, and life insurance
• Opportunities for advancementSupportive and professional work environment

Equal Employment Opportunity

Aire Serv Heating & Cooling provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected category under applicable law.