Office Assistant – Community Corrections (OA3)

State of Washington; Bellingham (WA); On-site; USD 43,000 - 57,000; Full time

Benefits offered by this job

Paid vacation days

Paid sick leave

Paid holidays

Personal holiday

Flexible Spending Account

Dependent Care Assistance Program

Deferred Compensation Program

Job summary

The State of Washington, Community Corrections Division, seeks an Office Assistant 3 to support two field offices, Mount Vernon and Bellingham, with Bellingham as home base. This full-time role involves clerical work, reception, and coordinating between locations.

You will manage files, mail, and schedules, operate a multi-line phone system, and assist CCS/CCOs with routine tasks while adhering to confidentiality and safety guidelines.

Qualifications

• Six months of clerical experience including basic Microsoft Office (Word, Outlook, Excel).
• High school diploma or GED required.
• Unrestricted driver's license valid in Washington state.

Responsibilities

• Provide office/clerical and reception support for the CCS and CCOs.
• Greet visitors, answer inquiries, and route to staff as needed.
• Manage files, mail, and calendar-related tasks and scanning requests.
• Operate multi-line phone system and maintain records systems.
• Enter and retrieve data in OMNI and OnBase databases.
• Prepare emails and document communications for case reviews.

Skills

Communication skills

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The State of Washington, Community Corrections Division, seeks an Office Assistant 3 to support two field offices, Mount Vernon and Bellingham, with Bellingham as home base. This full-time role involves clerical work, reception, and coordinating between locations.

You will manage files, mail, and schedules, operate a multi-line phone system, and assist CCS/CCOs with routine tasks while adhering to confidentiality and safety guidelines.