Fiscal Specialist 1

Washington State University; Pullman, Northern (WA, KY); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Health insurance

Retirement

Deferred compensation

Training and development

Tuition waiver

Job summary

Washington State University in Pullman is seeking a Fiscal Specialist 1 in the Office of Research. Under general supervision, you will perform a variety of fiscal and administrative functions across the Office of Research, including maintaining fiscal records, invoicing, and preparing specialized financial reports.

The position requires three years of fiscal record keeping experience (or equivalent education/experience), proficiency with Excel/Word/PowerPoint/Outlook, and strong attention to

Qualifications

• Three years of fiscal record keeping experience; OR equivalent education/experience.
• Demonstrated experience with spreadsheets.
• Experience working with databases.
• Demonstrated computer skills including Word, PowerPoint, Excel, Outlook.

Responsibilities

• Under general supervision the Fiscal Specialist 1 performs a variety of fiscal and administrative functions for the Office of Research.
• Maintain and modify fiscal records & IP databases; track records for internally funded projects; invoice clients; process payments.
• Prepare specialized financial reports and perform fiscal tasks in Workday; other clerical duties as assigned.

Skills

Fiscal record keeping

Spreadsheet proficiency

Database experience

Office software (Word, PowerPoint, etc

Attention to detail

Tools

Excel

Word

PowerPoint

Outlook

Job description

Title(s): 151E-YN_CS_NPS - Fiscal Specialist 1

Business Title: Fiscal Specialist 1

Employee Type: Classified

The Opportunity

The Office of Research at Washington State University (WSU) is responsible for advancing the research enterprise at WSU systemwide. The Office of Research facilitates all aspects of the research from pre-award to compliance, advancement, development, and commercialization. The Office of Research amplifies WSU's land‑grant mission by partnering with the university community, industry leaders, and other stakeholders to advance, extend, and grow the positive impact of WSU research for the state, region, and nation.

Summary of Duties

• Under general supervision the Fiscal Specialist 1 performs a variety of fiscal and administrative functions for the entire Office of Research area
• The primary functions include maintaining and modifying fiscal records & IP databases; tracking and maintaining records related to internally funded innovation projects, invoicing clients for income and reimbursements; receiving, reviewing, and recording all incoming payments; maintaining and purchasing office supplies; reconciling monthly purchasing cards and travel card; preparing specialized financial reports; performing fiscal tasks in Workday, and other clerical duties as assigned
• The Fiscal Specialist 1 will exercise independent judgement to interpret and apply principles of established procedures; independently advise staff regarding applicable policies; and make recommendations to improve efficiency

Additional Information

This is a full‑time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $3,653 to $4,866 | Range 40 (Steps A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

Required Qualifications

• Three years of fiscal record keeping experience; OR equivalent education/experience
• Demonstrated experience with spreadsheets
• Experience working with databases
• Demonstrated computer skills, including the ability to use office software such as Word, PowerPoint, Excel, Outlook, and/or Web Browsers
• Demonstrated organizational skills and attention to detail

Preferred Qualifications

• Experience with researching and interpreting policies and procedures
• Experience with WSU Administrative systems

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

Location

Pullman, WA

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business‑related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type

Full time Position Term: 12 Month

Eligibility and Disability Accommodation

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

About Washington State University

WSU is Washington's land‑grant university with campuses located in Everett, Pullman, Spokane, Tri‑Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.