HR & Operations Administrative Specialist

County of DuPage; Wheaton (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Pension plan

Deferred compensation

Tuition reimbursement

Pre-paid legal

Credit union

Holiday pay

Vacation time

Sick time

Paid leave

Job summary

County of DuPage in Wheaton seeks an Administrative Assistant to support the Human Resources Department. You will serve as a liaison, manage calendars, coordinate meetings, and handle confidential information in a fast-paced office.

The role requires a high school diploma or GED, 6 years of progressive admin experience, and 2 years of supervisory responsibility. A pre-employment background check and Excel/Word tests are required.

Qualifications

• High school diploma or GED required.
• Six years of progressively responsible administrative experience including budget prep, public relations, or office management.
• Two years supervisory responsibility or equivalent combination of education and experience.

Responsibilities

• Acts as liaison with internal and external contacts regarding administrative issues such as purchasing, personnel, facilities, and operations.
• Screens and/or answers questions for Department Head, Elected Official or County Board Staff or routes to the appropriate staff member.
• Receives visitors, schedules appointments and arranges meetings.
• Works with administrators and managers to keep them informed of department issues.
• Follows through on constituent and information requests, projects and pending matters with limited direction.
• Organizes and expedites flow of work through the office.
• Coordinates special departmental projects involving research and investigation.
• Develops policies and procedures related to the functions of the department.
• Participates in management planning meetings and related activities.
• Provides secretarial support to a board or committee.
• Organizes and maintains files for the Department Head or Elected Official.
• Prepares County resolutions, letters and memoranda for signature.
• Assists in departmental budget preparation and control activities by gathering data.
• May prepare departmental payroll change forms, certifications, etc.
• Manages office supplies, prepares requisitions for the purchase of materials and supplies.
• Organizes and prepares documents requiring the integration of multiple department technology and software applications.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Act as a lead worker or supervise subordinate staff.
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions.

Skills

Admin experience

Budget prep

Public relations

Office management

Supervisory exp

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

County of DuPage in Wheaton seeks an Administrative Assistant to support the Human Resources Department. You will serve as a liaison, manage calendars, coordinate meetings, and handle confidential information in a fast-paced office.

The role requires a high school diploma or GED, 6 years of progressive admin experience, and 2 years of supervisory responsibility. A pre-employment background check and Excel/Word tests are required.