Office Assistant

Woodland Moving and Warehouse; Washington; On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with company match

Paid time off

Tuition reimbursement

Long-term career growth opportunities

Job summary

Woodland Moving & Warehouse is seeking a dependable Office Assistant to join our busy team. You’ll support Operations, Sales and Accounting by handling calls, processing paperwork and keeping records organized in a fast-paced environment.

This role offers growth within a company that values initiative and reliability, with opportunities to advance from entry-level administrative work and help keep customers, crews and drivers connected.

Qualifications

• 18+ years old with a valid Driver’s License and reliable transportation.
• Excellent organizational and record-keeping abilities.
• Strong computer skills with MS Office; experience with CRM and QuickBooks is a plus.
• Clear communication in English and ability to meet deadlines.

Responsibilities

• Answer incoming phone calls and assist customers, drivers, crew members, and business partners.
• Respond to emails and requests for information in a professional and timely manner.
• Scan, organize, and maintain electronic and paper records.
• Process and route time-sensitive documents to the appropriate departments.
• Prepare paperwork for dispatch, billing, compliance, and operational purposes.
• Perform data entry and verify information for accuracy.
• Maintain organized shipment, customer, and operational files.
• Assist multiple departments with administrative projects and day-to-day support.
• Help ensure important deadlines are met and information is properly documented.

Skills

Organization skills

Communication

Data entry

MS Office

CRM experience

QuickBooks experience

Tools

MS Office

CRM software

QuickBooks

Job description

Job Description

Woodland Moving & Warehouse is looking for a dependable, organized, and ambitious Office Assistant to join our team.

This is not a quiet desk job where every day looks the same. Our office serves as the hub for a busy moving, storage, and transportation operation, and we're looking for someone who can keep up with a fast-paced environment while maintaining a high level of accuracy and professionalism.

As an Office Assistant, you'll work closely with our Operations, Sales, and Accounting teams to help ensure customers, crews, drivers, and office personnel stay connected and informed. From handling phone calls and processing paperwork to managing records and supporting daily operations, you'll play an important role in keeping the business running smoothly.

If you're someone who enjoys staying busy, solving problems, and finding ways to help a team succeed, this could be an excellent opportunity to build a long-term career with a company that believes in promoting from within.

What You'll Be Doing

• Answering incoming phone calls and assisting customers, drivers, crew members, and business partners
• Responding to emails and requests for information in a professional and timely manner
• Scanning, organizing, and maintaining electronic and paper records
• Processing and routing time-sensitive documents to the appropriate departments
• Preparing paperwork for dispatch, billing, compliance, and operational purposes
• Performing data entry and verifying information for accuracy
• Maintaining organized shipment, customer, and operational files
• Assisting multiple departments with administrative projects and day-to-day support
• Helping ensure important deadlines are met and information is properly documented

What We're Looking For

The right candidate is someone who takes pride in doing things the right way, pays attention to the details, and doesn't need to be constantly reminded to follow through.

You'll be successful in this role if you:

• Enjoy staying organized and keeping things on track
• Work well under deadlines and changing priorities
• Communicate professionally with customers and coworkers
• Can manage multiple tasks without becoming overwhelmed
• Take initiative and look for ways to contribute
• Want an opportunity to grow beyond an entry-level administrative position

Requirements

• 18+ years old with a valid Driver’s License and reliable transportation to/from work
• A keen attention to detail for ensuring accurate and complete records
• Alphabetical filing along with exceptional organizational and investigative skills
• A positive, service-oriented attitude along with excellent follow-through abilities
• An ambitious and proactive work ethic, along with an ability to meet critical time-sensitive deadlines
• Strong computer skills (MS Office, CRM and/or QuickBooks experience are a plus!)
• Excellent verbal and written communication skills using the English language
• A strong grasp of fundamental accounting concepts along with an ability to perform basic, error-free calculations
• Drug free (mandatory pre-employment drug test)
• Mandatory background check

Preferred Qualifications

• Administrative, office, customer service, bookkeeping, or data entry experience
• Experience with QuickBooks, CRM systems, or transportation-related software
• Familiarity with logistics, moving, transportation, or service-based industries

Why Woodland?

Woodland Moving & Warehouse has built its reputation by hiring people who take ownership of their work and are committed to providing outstanding service. We invest in our employees, provide opportunities for advancement, and recognize the value of hard work and reliability.

We offer competitive pay, health and dental insurance, 401(k) with company match, tuition reimbursement, paid time off, and long-term career growth opportunities for motivated individuals.

If you're looking for a position where your work matters and your effort can lead to bigger opportunities, we'd like to hear from you.

E.O.E.

Company Description

Woodland Moving and Warehouse is a premier moving, hauling, and storage provider to residential customers, corporate accounts, transitioning service members, and government agencies. Our commitment to quality, training, and integrity remains our top priority. As a veteran-owned organization, we employ a performance-based, growth-oriented, and mission-focused culture dedicated to