Office Assistant

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 28,000 - 40,000; Part time

Job summary

RFCUNY, located at Baruch College, seeks an Office Assistant to support day-to-day operations, student recruitment, and program data management. The role includes data entry, attendance tracking, event planning, and coordination with campus partners.

Schedule is 15 hours per week across 3 days, from December through mid-May, at $25 per hour. Occasional additional hours may be available for evening or weekend events.

Qualifications

• College degree or graduate student.
• Prior experience with college access programs or in a college office.
• Interest in education, college readiness, or youth development.
• Experience with middle or high school populations/families.
• Good interpersonal and communication skills; collaborative team player.
• Prior administrative experience.

Responsibilities

• Data & Records: Managing database entries, tracking student attendance/participation, and assisting with data collection for reporting requirements.
• Logistics & Events: Coordinating and planning new student orientations, managing and tracking office inventory, and providing general office coverage.
• Outreach & Communication: Managing social media platforms, main website, and liaison between campus departments, partner organizations, and school personnel.
• General Administration: Handling daily operational tasks including emails, photocopying, and community outreach, and other duties as assigned.

Skills

Interpersonal communication

Team collaboration

Interest in education/youth dev

Education

College degree or graduate student

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location: BARUCH COLLEGE

Bargaining Unit: No

The Office of STEP & CSTEP Programs is looking to fill the position of Office Assistant.

The role centers on maintaining day-to-day office operations, supporting student recruitment, and managing program data:

• Data & Records: Managing database entries, tracking student attendance/participation, and assisting with data collection for reporting requirements.
• Logistics & Events: Coordinating and planning new student orientations, managing and tracking office inventory, and providing general office coverage.
• Outreach & Communication: Managing social media platforms, main website, and acting as a liaison between campus departments, partner organizations, and school personnel.
• General Administration: Handling daily operational tasks including emails, photocopying, and community outreach, and other duties as assigned.

Schedule: 15 hours weekly/ 3 days a week | December through mid-May

Salary: $25 per hour Occasional additional hours may be available for evening or weekend events.

Qualifications

• College degree or graduate student
• Prior experience working with college access programs or in a college office
• Have an interest in education, college readiness, or youth development
• Experience working with middle or high school populations/families
• Possess good interpersonal and communication skills
• Collaborative nature and experience working on teams
• Prior experience working in an administrative capacity

Pay Range: Minimum - Maximum: $25.00/hour

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.