Administrative Assistant

Office Pride of Birmingham-Trussville; Birmingham (AL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k)

Job summary

Office Pride of Birmingham-Trussville in Birmingham, AL is seeking an Administrative Assistant to keep operations organized and support multiple departments. You will organize schedules, prepare documents, coordinate meetings, and handle phone etiquette with external partners.

The ideal candidate is detail-oriented, professional, and eager to assist across the organization. Proficiency in Microsoft Office or Google Workspace is required, and prior admin experience is preferred.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Professionalism and courtesy on the phone and in person.
• Some technical aptitude—comfortable learning and adapting to new software and systems.
• Proactive attitude with a desire to assist across the organization.
• Previous administrative experience preferred.

Responsibilities

• Organize schedules, files, and office workflows to ensure smooth daily operations.
• Provide administrative support to various departments, handling phone calls with professionalism.
• Prepare, edit, and format documents, reports, and presentations using office software.
• Coordinate meetings, appointments, and travel arrangements.
• Support the use of technology and software tools to improve efficiency.
• Act as a point of contact for internal staff and external partners.

Skills

Strong organizational skills

Excellent verbal and written沟

Tools

Microsoft Office Suite

Google Workspace

Job description

Position Overview

We are seeking a detail-oriented and motivated Administrative Assistant to join our team. This role is central to keeping our operations organized and efficient, while providing support across multiple areas of the organization. The ideal candidate is professional, resourceful, and eager to assist wherever needed.

Benefits

• Paid time off
• Training & development
• 401(k)

Position Overview

We are seeking a detail-oriented and motivated Administrative Assistant to join our team. This role is central to keeping our operations organized and efficient, while providing support across multiple areas of the organization. The ideal candidate is professional, resourceful, and eager to assist wherever needed.

Key Responsibilities

• Organize schedules, files, and office workflows to ensure smooth daily operations.
• Provide administrative support to various departments, adapting to different needs and priorities. Handle phone calls with professionalism, demonstrating strong phone etiquette and customer service skills.
• Prepare, edit, and format documents, reports, and presentations using office suite applications. Assist with data entry, record keeping, and basic reporting.
• Coordinate meetings, appointments, and travel arrangements.
• Support the use of technology and software tools to improve efficiency and productivity.
• Act as a point of contact for both internal staff and external partners, ensuring clear communication.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar tools (Google Workspace, etc.).
• Strong organizational and time management skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to demonstrate professionalism and courtesy on the phone and in person.
• Some technical aptitude—comfortable learning and adapting to new software and systems.
• A proactive attitude with a strong desire to assist and support multiple areas of the organization.
• Previous administrative experience preferred.

What We Offer

• A supportive and collaborative work environment.
• Opportunities to learn and contribute across different departments.
• Professional development and growth potential.

You will be applying for a job with an independently owned and operated Office Pride franchised business and not with Faith Franchising Company, Inc., the franchisor of the Office Pride system, or any of its affiliates. Office Pride® is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.