Office Assistant

Great Western Dining Service, Inc.; Tishomingo (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

Great Western Dining Service, Inc. seeks an organized Office Assistant/Banquet Coordinator to support daily administrative tasks and banquet event logistics. This full-time role runs 8:00 am–2:00 pm, Monday to Friday, with hours varying for banquets.

You will handle calls, scheduling, file management, and prepare reports, while coordinating meetings and events and assisting staff as needed to ensure smooth operations.

Qualifications

• High school diploma or equivalent; certification is a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficient in Microsoft Office; strong communication and organization.

Responsibilities

• Provide administrative support to staff and management.
• Answer and direct phone calls, take messages, and handle inquiries.
• Maintain and organize office files, records, and documents.
• Assist with scheduling appointments and managing calendars.
• Prepare and distribute correspondence, reports, and presentations.
• Order and manage office supplies and equipment.
• Coordinate meetings and events, including logistics and materials.
• Perform data entry and maintain databases.
• Support team members with various projects as needed.

Skills

Microsoft Office

Organizational skills

Communication

Time management

Teamwork

Education

High school diploma

Tools

Office equipment

Job description

Description

Great Western Dining Service is a forward-thinking food service management company that recognizes the profound impact of exceptional cuisine. We believe that food fosters connection, cultivates the community, and creates enduring memories.

We are committed to cultivating a professional environment that values creativity, innovation, and collaboration. Our diverse team members are empowered to contribute fresh perspectives and inspired ideas, resulting in distinctive and memorable dining experiences for our guests.

As we continue to grow, we are proud to provide accelerated career advancement opportunities for dedicated and driven team members.

Office Assistant/Banquet Coordinator (Full Time 8am-2:00pm M-F Banquet hours vary)

We are seeking a highly organized and detail-oriented Office Assistant to support our team in daily administrative tasks. The ideal candidate will possess excellent communication skills and a proactive approach to problem-solving. This role is essential in ensuring the smooth operation of our office environment.

Responsibilities

• Provide administrative support to staff and management
• Answer and direct phone calls, take messages, and handle inquiries
• Maintain and organize office files, records, and documents
• Assist with scheduling appointments and managing calendars
• Prepare and distribute correspondence, reports, and presentations
• Order and manage office supplies and equipment
• Coordinate meetings and events, including logistics and materials
• Perform data entry and maintain databases
• Support team members with various projects as needed

Skills And Qualifications

• High school diploma or equivalent; additional education or certification is a plus
• Proven experience as an office assistant or in a similar administrative role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Familiarity with office equipment (e.g., printers, copiers, fax machines)

We are an equal opportunity employer and welcome applications from all qualified individuals.

Requirements

Physical requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be to lie at pounds at times