OFFICE ASSISTANT

Associated Milk Producers Inc; Pennsylvania; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO

401k

Health insurance

Dental insurance

Vision insurance

Life insurance

FSA

Employee assistance program

Job summary

Associated Milk Producers Inc. is seeking an organized administrative professional to support finance and office operations in Pennsylvania.

You will assist with accounts payable, matching purchase orders to invoices, coding to G/L, and preparing payment uploads, while maintaining accurate records in JDE or Oracle ERP systems. You'll perform data entry, filing, and daily production and departmental recordkeeping, and assist with visitor coordination, inventory of office supplies, and general

Qualifications

• Associate’s degree in HR, Accounting, Business Administration or related field preferred
• GED accepted or equivalent experience considered

Responsibilities

• Greet visitors in a courteous, professional manner and comply with GMP requirements
• Process and match purchase orders with receiving documents and invoices
• Code invoices with correct G/L numbers for payment
• Enter data into the JDE/ERP system and maintain records
• Prepare payment uploads and file copies of AP documentation
• Maintain computerized records for departmental reports and daily activities
• Assist with ordering, receiving, stocking, and distribution of office supplies
• Support back-up office duties and general administrative tasks
• Collaborate with brand teams to support safety, quality, service and cost goals

Skills

Data entry

Microsoft Word

Microsoft Excel

Microsoft Outlook

ERP systems

Education

Associate’s degree in related field

GED

Tools

JDE

Oracle

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

ESSENTIAL RESPONSIBILITIES

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
• This position has a heightened food safety and food quality responsibilities.
• Greet all visitors in a courteous, professional manner. Direct individuals as appropriate by complying with AMPI visitor and GMP requirements when entering production areas.
• Assists with ordering, receiving, stocking and distribution of various office supplies.
• Assign and match purchase orders with receiving documents and invoices.
• Code invoices with correct G/L number for payment.
• Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment.
• File copies of all A/P documentation.
• Responsible for putting together capital appropriation approvals for payment to vendors.
• Accurately enter data into the JDE computer system.
• Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
• Complete patron and employee cheese orders by updating the billing, organizing orders, updating pricing, and balancing the cash register.
• Establish and maintain computerized records systems for daily production, manifests, departmental records, files, reports, etc., ensuring accuracy and timeliness.
• Compile, summarize and record information, to include numeric calculations, ensuring accurate, up-to-date information using Microsoft Excel or other appropriate software.
• Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.
• Performs routine administrative duties including sorting, matching, and filing. Perform back-up office responsibilities.
• Build and maintain strong working relationships with brand owner leadership teams to drive accountability and continuous improvement.
• Build a partnership with brand owner leadership teams, ensuring best-in-class safety, quality, service, and cost performance.
• Other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION/EXPERIENCE

• High School Diploma or General Education Degree (GED) required.
• Associate’s degree in human resources, Accounting, Business Administration or related field preferred or a combination of education and relevant work experience.
• 2-4 years of relevant work experience preferred.
• Experience with ERP systems. JDE or Oracle preferred.
• Prior experience in manufacturing is a plus.
• Experience with Microsoft Word, Excel and Outlook preferred.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.