OFFICE ASSOCIATE

Associated Milk Producers Inc; Portage (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive starting pay

PTO

401k

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance programs

Job summary

Associated Milk Producers Inc (AMPI) in Wisconsin is seeking an organized bookkeeper/administrative assistant to support daily accounting tasks and general office duties.

You will prepare reports, maintain records, process invoices, assist with accounts payable, and help coordinate office operations with confidential handling of information. Prior bookkeeping experience is preferred, and proficiency with Word, Excel, and Outlook is expected.

Qualifications

• High school diploma or equivalent is required.
• Minimum of one year of bookkeeping, accounting and/or financial experience preferred.
• Associate degree in accounting preferred.
• Experience with Microsoft Word, Excel and Outlook preferred.

Responsibilities

• Report employee safety, food safety and quality issues to the appropriate personnel.
• Prepare a variety of reports, correspondence and tasks from rough drafts or reports using company systems.
• Establish and maintain computerized records for departmental records, files and reports.
• Enter daily production information into the JDE system multiple times daily.
• Process cash payments for in-plant cheese orders.
• Maintain confidentiality and follow HIPAA guidelines.
• Complete special projects as assigned.
• Assist with accounts payable department and organize meetings.

Skills

Bookkeeping

Education

High school diploma or equivalent

Associate degree in accounting

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation's American-type cheese and processed cheese is produced. The cooperative's award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co‑op launched its Dinner Bell Creamery brand and accompanying Co‑op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

ESSENTIAL RESPONSIBILITIES

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
• Use company computer systems to prepare a variety of reports, correspondence and miscellaneous task from rough draft or reports, ensuring on time, accurate documents.
• Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
• Enter daily production information into JDE computer system multiple times daily.
• Process cash payments for in plant cheese orders.
• Maintain confidentiality and follow HIPAA guidelines.
• Complete special projects as assigned.
• Other duties assigned by Supervisors.
• Assist with accounts payable department
• Organize and schedule appointments and meetings
• Assist in the preparation of regularly scheduled reports
• Submit and reconcile expense reports
• Handle multiple projects
• Prepare and monitor invoices
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Coordinate repairs to office equipment
• Photocopy and print out documents on behalf of other colleagues
• Provide polite and professional communication
• Implement clerical duties and administrative processes

EDUCATION/EXPERIENCE

• High school diploma or equivalent required
• Minimum of one year of previous bookkeeping, accounting and/or financial experience preferred
• Associate degree in accounting preferred
• Experience with Microsoft Word, Excel and Outlook preferred

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.