Office Associate

Portage County; Portage (WI); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

401k

PTO

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance programs

Short-term disability

Job summary

AMPI is seeking an administrative/finance-support professional to handle clerical duties, data entry and report preparation. The role involves maintaining computerized records, assisting accounts payable, and producing timely documents while handling sensitive information with discretion.

The ideal candidate will have a high school diploma with some accounting experience and proficiency in Word, Excel and Outlook. A strong emphasis on accuracy and confidentiality is required.

Qualifications

• Basic bookkeeping and/or financial experience preferred.
• Proficiency in Word, Excel and Outlook is expected.
• Ability to handle confidential information and maintain records.

Responsibilities

• Prepare reports and correspondence from rough drafts or existing documents.
• Enter daily information into computer systems and maintain records.
• Assist accounts payable and organize schedules and meetings.
• Submit and reconcile expense reports and prepare invoices.
• Provide polite and professional communication and support clerical processes.

Skills

Attention to detail

Communication

Time management

Data entry

Record keeping

Education

High school diploma or equivalent

Associate degree in accounting preferred

Tools

Microsoft Word

Excel

Outlook

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co‑op launched its Dinner Bell Creamery brand and accompanying Co‑op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

Essential Responsibilities

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
• Use company computer systems to prepare a variety of reports, correspondence and miscellaneous task from rough draft or reports, ensuring on time, accurate documents.
• Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
• Enter daily production information into JDE computer system multiple times daily.
• Process cash payments for in plant cheese orders.
• Maintain confidentiality and follow HIPAA guidelines.
• Complete special projects as assigned.
• Other duties assigned by Supervisors.
• Assist with accounts payable department
• Organize and schedule appointments and meetings
• Assist in the preparation of regularly scheduled reports
• Submit and reconcile expense reports
• Handle multiple projects
• Prepare and monitor invoices
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Coordinate repairs to office equipment
• Photocopy and print out documents on behalf of other colleagues
• Provide polite and professional communication
• Implement clerical duties and administrative processes

Education/Experience

• High school diploma or equivalent required
• Minimum of one year of previous bookkeeping, accounting and/or financial experience preferred
• Associate degree in accounting preferred
• Experience with Microsoft Word, Excel and Outlook preferred

Benefits/Rewards

• AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.