Office Assistant

Talentify; Portage (WI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

PTO

401k

Short-term disability

Health insurance

Dental

Vision

Life insurance

FSAs

Employee assistance program

Job summary

Associated Milk Producers Inc. (AMPI) in Portage, WI is seeking a detail-oriented Inventory and Accounting Support Clerk to maintain accurate inventory records, back up accounting functions and assist with monthly reporting.

Responsibilities include coordinating shipments, preparing shipping documents, processing data in JDEdwards, and collaborating with warehouse staff, sales, and carriers to meet deadlines and quality standards.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience with inventory control, shipping documentation, and bookkeeping helpful.
• Familiarity with JD Edwards or similar ERP is a plus.

Responsibilities

• Maintain accurate inventory records and track shipments to warehouses, sister plants, and customers.
• Prepare and sign shipping documents (bills of lading, COAs, etc.).
• Process transactions in JDEdwards and assist with monthly reporting.
• Back up accounting functions and perform basic bookkeeping tasks.
• Coordinate with sales, carriers, and operations to meet deadlines.

Skills

Inventory control

Shipping coordination

Recordkeeping

JDEdwards

Basic bookkeeping

Data entry

Education

High School Diploma or GED

Associate degree in accounting

Tools

JDEdwards

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

ESSENTIAL RESPONSIBILITIES

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

1. All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
2. Work with Opendock to provide real time information to customers, carriers, and plant employees.
3. Keep accurate records of inventory, including shipments to warehouses, shipments to sister plants, and shipments to outside customers.
4. Maintain quality control of goods by monitoring lab results to determine which customer the product will be sold.
5. Prepare and sign off on shipping documents (bills of lading, COAs, ect.)
6. Complete full physical inventory counts, as well as cycle counts
7. Preparing list of shipments to warehouse workers to ensure products are sent out.
8. Be the main point of contact customers, suppliers, and transport companies regarding finished goods inventory.
9. Schedule shipments, ensuring delivery deadlines and quality objectives are met.
10. Work directly with carriers/drivers to check them in at the plant and give them accurate paperwork for the load they are picking up.
11. Work with sales to determine what products need to be made, any loads that were not picked up, if there are any additional last-minute sales, etc.
12. Complete processes in JDEdwards accurately and efficiently.
13. Assist with developing processes and efficiencies.
14. Monitor email and respond immediately to urgent requests.
15. Track damaged products, report the damage to the office manager and division manager, and then determine next steps.
16. Assist with the yearly audit and monthly reporting.
17. Back up for the front desk, answering phones, and processing paperwork, as needed.
18. Perform basic bookkeeping activities and update the accounting system. Serve as a backup to accounting functions.
19. Cross-train other staff on job duties
20. Other duties as assigned

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION/EXPERIENCE

• High School Diploma or General Education Degree (GED) required.
• Associate degree in accounting or related field or a combination of education and relevant work experience.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.