Office Assistant

Portage County; Portage (WI); On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

PTO

401k

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance programs

Short-term disability

Job summary

AMPI is seeking an Inventory/Accounting Support professional in Portage, WI to manage real-time inventory information, prepare shipping documents, and maintain accurate records across warehouses and plants. The role supports safety reporting, lab result monitoring, and coordination with carriers and customers.

The position includes basic bookkeeping duties, cross-training, and potential involvement in audits. A GED or higher and an accounting-related degree or experience are preferred.

Qualifications

• High School Diploma or GED required.
• Associate degree in accounting or related field or equivalent work experience.
• Experience in bookkeeping or accounting support is a plus.

Responsibilities

• Report employee safety, food safety and quality issues.
• Coordinate with Opendock to provide real time information to customers, carriers, and plant employees.
• Maintain inventory records for shipments to warehouses, sister plants and outside customers.
• Monitor lab results to determine product allocation for customers.
• Prepare and sign shipping documents (bills of lading, COAs, etc.).
• Complete full and cycle counts of inventory.
• Be main contact for customers, suppliers, and carriers regarding finished goods inventory.
• Schedule shipments to meet delivery deadlines and quality objectives.
• Perform basic bookkeeping and update accounting system.
• Cross-train staff and assist with audits.

Skills

Inventory management

Recordkeeping

Shipping coordination

JDEdwards ERP

Basic bookkeeping

Communication

Education

High School Diploma or GED

Associate degree in accounting or related field

Tools

JDEdwards ERP

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co‑op launched its Dinner Bell Creamery brand and accompanying Co‑op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

Essential Responsibilities

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
• Work with Opendock to provide real time information to customers, carriers, and plant employees.
• Keep accurate records of inventory, including shipments to warehouses, shipments to sister plants, and shipments to outside customers.
• Maintain quality control of goods by monitoring lab results to determine which customer the product will be sold.
• Prepare and sign off on shipping documents (bills of lading, COAs, ect.)
• Complete full physical inventory counts, as well as cycle counts
• Preparing list of shipments to warehouse workers to ensure products are sent out.
• Be the main point of contact customers, suppliers, and transport companies regarding finished goods inventory.
• Schedule shipments, ensuring delivery deadlines and quality objectives are met.
• Work directly with carriers/drivers to check them in at the plant and give them accurate paperwork for the load they are picking up.
• Work with sales to determine what products need to be made, any loads that were not picked up, if there are any additional last-minute sales, etc.
• Complete processes in JDEdwards accurately and efficiently.
• Assist with developing processes and efficiencies.
• Monitor email and respond immediately to urgent requests.
• Track damaged products, report the damage to the office manager and division manager, and then determine next steps.
• Assist with the yearly audit and monthly reporting.
• Back up for the front desk, answering phones, and processing paperwork, as needed.
• Perform basic bookkeeping activities and update the accounting system. Serve as a backup to accounting functions.
• Cross-train other staff on job duties
• Other duties as assigned

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position

Education/Experience

• High School Diploma or General Education Degree (GED) required.
• Associate degree in accounting or related field or a combination of education and relevant work experience.

Benefits/Rewards

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.