Office Assistant

Western EcoSystems Technology, Inc.; Laramie (WY); On-site; USD 18,000 - 21,000; Part time

Job summary

Western EcoSystems Technology, Inc. (WEST) is seeking a temporary Office Assistant in Laramie, WY. The role includes reception, clerical support, and coordination of mail, packages, and meeting logistics.

The position is 20 hours per week with compensation of $13.00–$15.00 per hour. The candidate should have a high school diploma, 2 years of administrative experience, and proficiency in MS Word and Excel. A valid driver's license may be required for occasional travel and building access

Qualifications

• High school diploma required.
• Two years administrative support experience desired.
• Proficient using MS Word and Excel.
• Must interact professionally with diverse personalities.
• Demonstrate organizational skills and customer-focused attitude.

Responsibilities

• Greet guests and answer questions; maintain reception area.
• Answer and direct incoming calls to the appropriate party.
• Maintain phone system information; voicemail administration.
• Route and manage electronic faxes.
• Provide typing, spreadsheet preparation, and other clerical tasks.
• Copy, bind, and mail documents; manage mail and deliveries.
• Prepare outgoing mail and packages; coordinate shipping.

Skills

Customer service

Office administration

Professional communication

Time management

Education

High school diploma

Tools

MS Word

MS Excel

Job description

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Job Title

Office Assistant

13.00 - 15.00

Job Classification

Hourly

Location

Job Type

Temporary

# of Hires Needed

1

Application Deadline

Western EcoSystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices across the United States, is looking for a temporary Office Assistant in our Laramie, Wyoming office.

WEST has a core team of operations professionals to help support our services team.Since its founding in 1990, the WEST team has shaped our work through our core values and key principles that our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

• Compensation: $13.00 - $15.00 (20 hours a week)
• Additional Details: Potential for advancement and full-time employment.

Job Description

• Function as the receptionist including greeting guests and answering questions as well as maintaining the reception area.
• Answer and direct incoming calls to the appropriate party.
• Maintain phone system information, including telephone programming, voice mail administration, telephone features.
• Route and manage electronic faxes.
• Provide typing, spreadsheet preparation, and other clerical support as requested.
• Copy, bind, and mail documents.
• Receive and distribute mail; distribute UPS, Federal Express, and other deliveries.
• Prepare outgoing mail, Federal Express, and UPS packages.
• Understand building security systems and maintain keys for new staff.
• Assist in keeping building security system and fire extinguishers serviced and up to date.
• Understand role in Crisis Management Plan and Business Emergency Plan, participate in training, and be prepared to assist in a crisis event.
• Manage tasks associated with various meeting functions, webinars, and conference rooms.
• Coordinate office-wide social events and assist with holiday events as requested.
• Make travel arrangements for employees as requested.
• Assist with marketing and conference logistics.i>
• Manage all recycling needs.
• Miscellaneous office tasks as assigned by manager/supervisor.

This is a general description of the responsibilities for this position and is not inclusive of all the duties which may be associated with this position.

Job Requirements

• High school graduate
• Two years recent administrative support experience desired
• Proficient using MS Word and Excel
• Must be able to interact professionally with diverse personalities
• Demonstrate and provide examples of organizational skills and customer-focused attitude
• Independent judgment to plan, prioritize, and organize diverse workload
• Must have previous experience handling confidential information
• Job requires the person filling this position be able to appear for work on time, to follow instructions from manager, to interact effectively with coworkers and clients, to maintain positive attitude, and to accept guidance and constructive criticism.

After an offer of employment is made, the candidate must successfully pass a pre-employment background check, drug screening, and a DMV records check that meets WEST’s minimum criteria to operate a motor vehicle on behalf of the company. A valid driver’s license will be required. Candidates must adhere to all health and safety requirements.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law. Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.