Corporate AP and Expense Associate

Western EcoSystems Technology, Inc. (WEST); Cheyenne (WY); On-site; USD 34,440 - 38,572; Full time

Job summary

Western EcoSystems Technology, Inc. (WEST) is seeking a Corporate AP and Expense Associate for our Fort Collins, CO, Cheyenne, WY, or Laramie, WY offices. The role focuses on payable processing, vendor management, and accurate recording of expenses in a collaborative team.

You will review invoices, reconcile accounts, support year-end tasks, and help improve controls and processes. A high school diploma is required; an associate degree is preferred, and knowledge of ERP systems is expected.

Qualifications

• Strong attention to detail and accuracy.
• Knowledge of Accounts Payable processes and expense management.
• Ability to analyze financial data and identify discrepancies.
• Excellent organizational and recordkeeping skills.
• Strong communication and customer service abilities.
• Comfort learning and working in accounting, expense management, and ERP systems.
• Ability to manage multiple priorities and meet deadlines.
• Ability to follow internal controls, audit procedures, and compliance requirements.
• Education: high school diploma or equivalent; associate degree or AP/expense experience preferred.

Responsibilities

• Receive, review, verify, and process vendor and subcontractor invoices.
• Reconcile vendor statements and maintain accurate vendor account records.
• Investigate and resolve invoice discrepancies and payment issues.
• Prepare and process vendor payments following procedures.
• Maintain organized electronic records of invoices and financial reports.
• Support year-end reporting activities, including 1099 forms.
• Assist with process improvements to enhance efficiency, accuracy, and internal controls.

Skills

Attention to detail

Accounts Payable

Expense management

ERP systems

Time management

Communication

Policy compliance

Education

High school diploma

Associate degree preferred

Job description

Corporate AP and Expense Associate

Salary: $25.00 - $28.00

Job Classification: Hourly

Job Type: Regular

Location: Cheyenne, WY 82001 US (Primary), Fort Collins, CO 80527 US, Laramie, WY 82073 US

# of Hires Needed: 1

Job Description

Western EcoSystems Technology, Inc. (WEST), a dynamic medium-size consulting firm with offices across the United States and Canada, is looking for a full-time Corporate AP and Expense Associate in our Fort Collins, CO, Cheyenne, WY or Laramie, WY office. This role is ideal for an accounting professional who enjoys helping employees and vendors and collaborating with others to support accurate and efficient financial operations for a company doing meaningful environmental work.

The anticipated starting wage for this position is $25 to $28 per hour, plus the potential for an annual profit-sharing bonus. The starting wage may vary based on the candidate's education, knowledge, and experience.

WEST has a core team of operations professionals to help support our services team. Since its founding in 1990, the WEST team has shaped our work through our core values and key principles that our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

Job Summary

The successful candidate will bring experience with Accounts Payable and vendor management, strong attention to detail, and a customer-service mindset. The Corporate AP and Expense Associate will work both independently and collaboratively with employees, vendors, subcontractors, and the accounting team to process invoices and payments accurately and on time. The role will also maintain financial records, support policy compliance, assist with reconciliations, reporting, and audits, and contribute ideas that improve day-to-day processes.

Key Responsibilities

• Receive, review, verify, and process vendor and subcontractor invoices.
• Reconcile vendor statements and maintain accurate vendor account records.
• Investigate and resolve invoice discrepancies and payment issues.
• Prepare and process vendor payments in accordance with established disbursement procedures.
• Maintain organized electronic records of invoices, payments, and financial reports.
• Support year-end reporting activities, including the preparation and distribution of 1099 forms.
• Assist with process improvements to enhance efficiency, accuracy, and internal controls within Accounts Payable functions.

This is a general description of the functions for this position and is not inclusive of all the duties which may be associated with this position.

Job Requirements

Qualifications & Skills

• Strong attention to detail and accuracy.
• Knowledge of Accounts Payable processes and expense management practices.
• Ability to analyze financial data and identify discrepancies.
• Excellent organizational and recordkeeping skills.
• Strong communication and customer service abilities.
• Comfort learning and working in accounting, expense management, and ERP systems.
• Ability to manage multiple priorities and meet deadlines.
• Ability to follow established internal controls, audit procedures, and compliance requirements.
• Education and Experience: A high school diploma or equivalent is required. Relevant coursework, an associate degree, or prior experience in Accounts Payable, expense processing, or a related accounting support role is preferred.

After an offer of employment is made, the candidate must successfully complete a pre-employment background check, drug screening, and DMV records check that meets WEST's minimum criteria for operating a motor vehicle on behalf of the company. A valid driver's license is required.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law. Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.

Education

Associate Degree

Exemption Type

Non-Exempt