Administrative Assistant

Nwestco LLC; Spokane (WA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with matching

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Career Development Opportunities

Job summary

An established industry player is seeking a dedicated Administrative Assistant to enhance office operations in Spokane. In this full-time role, you will leverage your organizational and administrative skills to support various departments, ensuring seamless communication and coordination. With a competitive pay starting at $20/hr and comprehensive benefits, this opportunity offers a dynamic work environment where your contributions will be valued. Join a team that fosters growth, diversity, and innovation, while enjoying career development opportunities and a supportive atmosphere. If you're ready to make an impact, this is the perfect role for you.

Qualifications

• 1-3 years of administrative experience in a construction or service industry.
• Proficient in Microsoft Office Suite and office management software.

Responsibilities

• Manage office supplies and maintain organized workspace.
• Prepare reports, presentations, and manage documents efficiently.
• Act as a liaison between internal teams and external partners.

Skills

Microsoft Office Suite

Data Entry

Communication Skills

Organizational Skills

Problem-Solving Skills

Time Management

Attention to Detail

Education

High School Diploma

Associate’s Degree

Bachelor’s Degree

Tools

Netsuite

CRM Systems

ERP Systems

Job description

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Who We Are

At Nwestco LLC, we’re not just another company—we’re a driving force in the Petroleum and Car Wash Equipment industry. With over 25 years of excellence, we’ve built a reputation for innovation, quality, and reliability throughout the Northwest and Rockies. Now, we’re looking for a dedicated Administrative Assistant to join our team and contribute to our ongoing success.

The Opportunity

This full-time role is based in Spokane, WA and offers a dynamic work environment where your organizational and administrative skills will be highly valued. We provide a competitive pay range starting at $20/hr, with potential for increases based on experience, along with comprehensive benefits, PTO, and a 401(k) plan.

Your Role & Responsibilities

As an Administrative Assistant, you will be the backbone of our office operations, ensuring seamless communication, coordination, and support across various departments. Your key responsibilities will include:

1. Office Management & Support:
   • Answer and direct phone calls, emails, and inquiries professionally.
   • Maintain office supplies, equipment, and an organized workspace.
   • Manage electronic and physical filing systems.
   • Schedule meetings, appointments, and travel arrangements.
2. Clerical & Data Entry:
   • Prepare reports, presentations, and correspondence.
   • Enter and update data in spreadsheets, databases, and CRM systems.
   • Process and manage documents, including contracts, invoices, and memos.
3. Communication & Coordination:
   • Act as a liaison between internal teams and external partners.
   • Assist with event planning, company meetings, and training sessions.
   • Ensure smooth workflow between departments.
4. Financial & HR Support (If Applicable):
   • Assist with bookkeeping, expense tracking, and invoice processing.
   • Provide reports on account performance and improvement opportunities.
   • Support HR functions such as recruitment coordination, onboarding, and employee record maintenance.
5. Customer Service & Relationship Management:
   • Greet and assist visitors and clients in a friendly, professional manner.
   • Address customer inquiries and service issues efficiently.
   • Foster strong client relationships and ensure seamless service.

What You Bring To The Table

1. Education & Experience:
   • High school diploma (required); Associate’s or Bachelor’s degree in Business Administration or related field (preferred).
   • 1-3 years of administrative experience, preferably in a construction or service industry.
   • Familiarity with office software (Microsoft Office, Google Workspace) and office equipment.
2. Technical & Soft Skills:
   • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
   • Experience with office management software (Netsuite, CRM, ERP systems).
   • Strong data entry skills, including proficiency in developing intermediate formulas.
   • Excellent written and verbal communication abilities.
   • Strong organizational, time-management, and problem-solving skills.
   • Ability to multitask and work efficiently in a fast-paced environment.
   • Commitment to continuous learning and improvement.
   • Tenacious problem solver who persists through challenges.
   • High attention to detail and ability to maintain confidentiality.

Before You Apply

Some positions may require travel and overnight stays, with expenses covered by Nwestco LLC.

All job offers are contingent upon the successful completion of:

1. Pre-employment physical (including extensive lifting up to 75 lbs, twisting, pulling, kneeling, and squatting).
2. Pre-employment drug screening and background check. (Safety-sensitive roles require a comprehensive drug test, including marijuana screening.)
3. A valid driver’s license with a clean driving record for the past five years.

Why Join Nwestco?

At Nwestco, We Believe In Fostering a Workplace Where Growth, Diversity, And Innovation Thrive. When You Join Us, You Gain Access To

1. Competitive compensation with growth potential.
2. A full suite of benefits, including 401(k) with matching, medical, dental, vision, life insurance, disability coverage, PTO, paid holidays, and more.
3. Career development opportunities and continuous learning.
4. A dynamic, supportive team environment where your contributions matter.

Nwestco LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

If you meet the qualifications and are excited about this opportunity, we encourage you to apply and take the next step in your career with Nwestco LLC.

To learn more, visit our website: www.nwestco.com

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Strategy/Planning and Information Technology
• Industries: Oil and Gas