Office Assistant

Screens N More LLC; Jensen Beach (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Screens N More LLC in Jensen Beach, FL is seeking a dedicated Office Assistant to support daily operations in a busy pool screen enclosure business.

The role involves answering phones and emails, scheduling, invoicing, filing, coordinating service teams, managing supplies, and maintaining accurate records. A strong communicator with attention to detail and the ability to work independently and with a team is essential.

Qualifications

• High school diploma or equivalent.
• Previous experience in an administrative or office support role, preferably in a construction or service industry.
• Proficiency in Google Docs, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Professional demeanor and customer service skills.
• Familiarity with scheduling software and basic accounting tasks.
• Experience in construction or trade industry would be favorable.

Responsibilities

• Answer phones, respond to emails, and manage correspondence.
• Maintain organized filing systems (physical and digital).
• Schedule appointments, coordinate job orders, and dispatch service teams.
• Manage office supplies and inventory.
• Coordinate office activities and assist team members with administrative tasks.
• Process invoices, payments, and work orders.
• Communicate with customers to schedule estimates and provide updates.
• Support office operations with additional duties.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Customer service

Teamwork

Education

High school diploma or equivalent

Tools

Google Docs

Microsoft Office Suite

Job description

Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team at a pool screen enclosure company, Screens N More LLC. The Office Assistant will provide administrative support, manage office tasks, and ensure efficient day-to-day operations. The ideal candidate will have strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Responsibilities

• Perform general administrative duties, including answering phones, responding to emails, and managing correspondence.
• Maintain organized filing systems, both physical and digital.
• Assist in scheduling appointments, coordinating job orders, and dispatching service teams.
• Manage office supplies and ensure inventory is stocked.
• Coordinate office activities and assist team members with administrative tasks.
• Assist in processing invoices, payments, and work orders.
• Communicate with customers to schedule estimates, provide updates, and answer inquiries.
• Perform other duties as assigned to support office operations.

Requirements

• High school diploma or equivalent.
• Previous experience in an administrative or office support role, preferably in a construction or service industry.
• Proficiency in Google Docs, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Professional demeanor and customer service skills.
• Familiarity with scheduling software and basic accounting tasks.
• Experience in construction or trade industry would be favorable.