Office Assistant

Boys & Girls Clubs of Huntington Valley; Huntington Beach (CA); In loco; USD 26.000 - 28.000; Part-time

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The Boys & Girls Clubs of Huntington Valley in Huntington Beach, CA, is seeking an Office Assistant. This role supports daily office operations, handling member data, cash transactions, and front-desk duties, with a focus on reliability, integrity, and teamwork. Bilingual preferred and experience with children is a plus.

Shifts are Monday through Friday, 1:00 PM to 6:15 PM, about 25–30 hours weekly. Reports to Unit Director and Office Manager; immediate start.

Competenze

• One year of successful experience in the related field.
• Outstanding oral and written communication skills.
• Ability to manage multiple projects and meet deadlines while maintaining a positive attitude.

Mansioni

• Operate ProCare Solutions member tracking database (data entry).
• Handle cash and close out payments at shift end.
• Answer phones courteously and manage a multi-line system.
• Check in/out members and notify parents of attendance concerns.
• Coordinate with transportation and bus drivers regarding member counts.
• Process incoming mail, faxes and calls; relay messages to staff.
• Assist in onboarding new members and family sign-ups; provide information.
• Maintain a clean, organized work environment and follow dress code.
• Support Office Manager with daily office tasks.

Conoscenze

Oral communication

Written communication

Multitasking

Descrizione del lavoro

Description

The Boys & Girls Clubs of Huntington Valley is looking to hire an Office Assistant. We are looking for someone who is a hardworking dedicated professional, who is honest, loyal, decisive, and credible. Self-starter, who values integrity, is passionate about kids, and willing to sacrifice to accomplish team goals. Experience working with children is a plus. Bilingual preferred.

Reports to: Unit Director and Office Manager

Available: Immediately

Location: Huntington Beach, CA

Hourly Wage: $19.00 - $20.00/hour, approximately 25-30 hours per week

Shift: Monday - Friday 1:00PM-6:15PM

Responsibilities

• Use ProCare Solutions program, a member tracking database (data entry and processing).
• Cash handling and close out of payments at the end of each shift.
• Must be courteous, polite, and friendly when answering all phone calls.
• Must be able to work a multi-line phone system.
• Responsible for checking in and checking out members from the facility accurately. Notify parents with any member check-in concerns or attendance.
• Communicate with transportation department and bus drivers over the bus radio regarding member count and/or members who miss the bus, etc.
• Assist with all incoming mail, faxes, and phone calls and leave messages for staff in their mailboxes when necessary. Messages should be clear, accurate and timely.
• Be able to sign up new members and families. Be able to provide an explanation of Club rules, different departments, programs, and policies. Give a tour of the facility and program areas to any new members and families and provide them with current program books, contracts, and membership information.
• Maintain a clean and organized work environment. Clean and disinfect daily in all areas.
• Dress code policy must be followed at all times.
• Work daily with the Office Manager in business and office needs
• Assist in other tasks not mentioned in the job description to aid in the overall production of the Club when needed.

Requirements

Qualifications:

1. One year of successful experience in the related field.

2. Outstanding oral and written communication skills.

3. Ability to manage multiple projects and meet deadlines while maintaining a positive attitude.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee is required to stand and walk consistently throughout their shift. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Equal Employment Opportunity Policy

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex (including breastfeeding and related medical conditions), gender identity and expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.