Office Assistant

University of Houston; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Houston System is seeking an Administrative Support role within Local Maintenance Services in Houston. The position covers financial/expenditure documentation, inventory management, data entry, and mail routing to support department operations.

Candidate should have a High School Diploma or GED and at least one year of related experience, with proficiency in Microsoft Office and CMMS/IWMS familiarity. All UH positions are security sensitive and Equal Opportunity employer.

Qualifications

• Requires a high school diploma or GED.
• Minimum of one year of directly job-related experience.
• Three to five years of experience in enterprise asset management, facilities management, CMMS/IWMS administration, or related field.
• Experience supporting business process improvement and data governance initiatives.
• Proficiency with Microsoft Office applications.

Responsibilities

• Prepare financial/expenditure documents and maintain related files.
• Order and inventory supplies; monitor inventory levels.
• Type forms and correspondence from rough notes.
• Sort and distribute mail and route to faculty and staff.
• Assist in calculating departmental budget balances.
• Operate fax and copier.
• Enter data into centralized computer terminal.
• Maintain updated departmental files and records.
• Perform other job-related duties as assigned.

Skills

Microsoft Office

Education

High School Diploma or GED

Tools

CMMS/IWMS

Job description

Department: Local Maintenance Services Salary: Commensurate with Experience/Education

Description

• Preparing financial/expenditure documents for the department, maintaining financial/expenditure files, and following up on vendor inquiries.
• Ordering supplies, maintaining supplies and periodically taking inventory.
• Typing a variety of forms and correspondence from rough notes and drafts.
• Sorting and distributing incoming mail, receiving mail deliveries and routing it to appropriate faculty and staff.
• Assisting in calculating balances of departmental budget accounts.
• Operating the fax machine and copier.
• Inputting data into a centralized computer terminal.
• Maintaining departmental files to ensure that all records are updated and modified as necessary.
• Performs other job-related duties as assigned.

High School Diploma Or GED Required

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Education verification will be conducted upon acceptance of an employment offer.

Requires a minimum of one (1) year of directly job-related experience.

Additional Posting Information

• Three (3) to five (5) years of experience in enterprise asset management, facilities management, CMMS/IWMS administration, or related field.
• Experience supporting business process improvement and data governance initiatives.
• Proficiency with Microsoft Office applications

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.