Office Assistant

Adams Brown, LLC; Hays, Northern (KS, KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Substantial paid time off

Comprehensive benefits package

Job summary

Adams Brown, LLC is seeking an Office Assistant to perform administrative tasks supporting daily operations. Responsibilities include scheduling, filing, answering phones, and producing documents with accuracy. A degree of creativity and latitude is required to complete tasks efficiently.

The firm emphasizes a flexible, technology-driven environment with generous paid time off, benefits, and a professional, growth‑oriented culture.

Qualifications

• Experience handling confidential information in a professional setting.
• Proficient with word processing and spreadsheet programs.
• Excellent written and verbal communication and organization skills.

Responsibilities

• Answers telephone and transmits messages accurately and promptly.
• Greets clients and visitors in a professional and friendly manner.
• Prepares documents using word processing and spreadsheets.
• Manages outgoing and incoming mail and distributes mail.
• Organizes and coordinates client data for professional output.
• Typing, proofreading, and copying payroll taxes and forms.
• Keeps conference room, reception area, and work areas neat.
• Schedules and coordinates meetings.
• Maintains tracking for tax returns and coordinates projects.
• Coordinates purchasing or deliveries with outside vendors.
• May coordinate events for the office and client relations with Marketing.

Skills

Confidentiality

Communication

Client service

Multi-tasking

Organization

Phone system

Office equipment

Job description

Description

Position Summary

The individual in this position performs a variety of administrative functions to support the daily business activities of the firm such as filing, maintaining records, scheduling appointments, and answering the telephone. The Office Assistant follows organization and department procedures to complete tasks in a timely manner. A certain degree of creativity and latitude is required.

FLSA Status: Non-exempt

Requirements

Major Duties and Responsibilities

• Answers telephone and transmits telephone messages accurately and promptly
• Greets clients and visitors as soon as they arrive in the office in a prompt, professional and friendly manner
• Prepares various documents as requested accurately and timely using word processing and spreadsheet programs
• Manages outgoing mail and distributes incoming mail
• Organizes and coordinates clients' data, producing a quality and professional final product
• Typing, proofing, and copying payroll taxes and other forms
• Keeps conference room, reception area, work area and kitchen neat and orderly
• Schedules and coordinates meetings
• Maintains the tracking system for tax returns
• Coordinates direct mail projects
• May coordinate purchasing or deliveries of services or items with outside vendors
• May coordinate events for the office
• May coordinate client events and/or community relations activities (in cooperation with Marketing staff)
• May coordinate various projects and special roles/responsibilities for the firm or office
• Performs other duties as assigned

Desired Skills, Abilities and Characteristics

• Ability to maintain confidentiality of firm and client information
• Effectively communicate through verbal and written means
• Client service oriented
• Ability to perform several tasks concurrently with ease and professionalism
• Excellent organizational skills and attention to detail
• Ability to operate a multi-line telephone system
• Pleasant telephone voice
• Ability to use office equipment including a computer, copier, printer, and fax machine
• Ability to work well with others

Working Environment

Adams Brown, LLC promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. - 5:00 p.m. Monday through Friday through tax season and close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect.

AdamsBrown, LLC. is an Equal Opportunity Employer.