Office Assistant

Northern VA Community College; Dumfries (VA); On-site; USD 22,000 - 31,000; Part time

Job summary

Northern VA Community College is seeking an Office Assistant to support the IET Associate Deans with office administration, forms, and supply orders. The role involves assisting callers, students, and visitors with basic information and covering the information desk as needed.

The Office Assistant will help with class enrollment support, gather hiring information for adjuncts, and manage multiple priorities in a busy, STEM-focused educational setting.

Qualifications

• Detail-oriented and able to multitask in a high-volume environment.
• Strong communication skills, both oral and written.
• Experience with office software in an educational setting; STEM knowledge preferred.

Responsibilities

• Communicate with potential faculty to obtain hiring forms.
• Obtain and file end of the semester documentation submitted by faculty.
• Greet faculty, visitors and students at the information desk.
• Assist students with searching for and enrolling in classes.
• Schedule events for the academic dean and assistant dean, and assist with division projects.

Skills

Detail-oriented

Multitasking

High-volume environment

STEM knowledge in education

Follow directions, priorities

Excellent communication (oral & writt"

Tools

Word processing

Spreadsheets

Presentation software

Job description

Title: Office Assistant

Agency: Northern VA Community College

Location: Prince William - 153

FLSA: Nonexempt

Hiring Range: $19/hr

Full Time or Part Time: Part Time

Additional Detail

Job Description

General Description

The Office Assistant will provide office administration duties for the IET Associate Deans that will require completing forms, ordering supplies, assisting with collecting information for adjunct hiring folders, assisting callers, students and visitors with basic information about the department. Assist with covering the building information desk when needed.

Duties and Tasks

• Communicating with potential faculty to obtain hiring forms,
• Obtaining and filing end of the semester documentation submitted by faculty
• Greeting faculty, visitors and students at the information desk
• Assist students with searching for and enrolling in classes
• Scheduling events for the academic dean and assistant dean, and assisting the dean and associate dean with division projects.

Minimum Qualifications

Required KSA's

• Detail-oriented skills
• Ability to multitask
• Ability to excel in a high-volume work environment.
• Knowledge and understanding of computer, technical and STEM skills in an educational setting
• Ability to follow directions, manage multiple priorities while meeting deadlines
• Excellent communication skills, both oral and written

Minimum Qualifications

• Customer service experience
• Experience with computer applications such as word processing, spreadsheets, etc.
• Administrative support experience

Additional Considerations

• Experience in a STEM or computer related field
• Computer skills: presentation software
• Experience working in or attending a community college
• Experience in an office setting