Staff Assistant, Part Time

Springfield Technical Community College; Springfield (MA); On-site; USD 17,000 - 21,000; Part time

Job summary

Springfield Technical Community College is seeking a part-time Staff Assistant to provide clerical support, handle word processing, filing, mailings, and correspondence. The role includes processing invoices, scheduling, visiting students, and supporting enrollment activities during peak times.

Ideal candidates will have an Associate degree in Office Administration and 3–5 years of office experience, with excellent written and verbal communication skills and proficiency in Microsoft Office and

Qualifications

• Associate degree preferred.
• 3–5 years of office experience.
• Excellent written and verbal communication skills.

Responsibilities

• Provide clerical support for general office duties.
• Word processing and filing.
• Email and telephone communication with students and staff.
• Create purchase requisitions and process invoices for payment.
• Oversee room reservations and schedule appointments.
• Assist with enrollment-related tasks during peak periods.
• Support maintenance of pro-cards and related records.

Skills

Communication Skills

Microsoft Office

Gmail

Education

Associate Degree in Business Administration or Office Administration

Tools

Microsoft Office

Job description

STAFF ASSISTANT, PART TIME Job Description: The Student Affairs

Job responsibilities

• Provide clerical support general office duties
• Word processing
• Filing
• Preparing mailings and correspondence
• Email and telephone communication
• Creating purchase requisitions
• Preparing personnel employment requisitions
• Processing invoices for payment
• Overseeing room reservations
• Scheduling appointments
• Assisting with the medical re-entry process, and sending out appointment reminders/confirmation emails
• Provide quality customer service
• Greet visitors, respond to inquiries, answer phones, and correspond via email and phone
• Provide clerical support for advising during high demand and peak enrollment periods (i.e. add/drop, priority registration, etc.) and for select enrollment management events
• Support the processing of student absence reports, four-year college transfer request forms and medical re-entry cases
• Prepare monthly acknowledgements, including cards and flyers for division staff
• Assist with the maintenance of pro-cards including reviewing charges and statements; maintaining receipts; and documenting/tracking purchases in related spreadsheets
• Perform special projects and related responsibilities as initiated and requested
• Contribute to a work environment that encourages and promotes diversity and inclusion
• Participate in college, division, department meetings, events and training as recommended and approved by the supervisor
• Participate in professional development opportunities, college committees, work groups and task forces, and other professional organizations, as approved by supervisor
• Performs other duties and responsibilities related to those listed above which do not alter the basic level of the position

Requirements

• Associate Degree in Business Administration or Office Administration preferred
• 3-5 years of experience in an office setting
• Excellent written and verbal Communication Skills
• Experience Using And Comfort With Technology including proficiency in Microsoft Office and Gmail
• Possess the ability to learn other software as needed
• Demonstrated commitment to providing excellent customer service
• Must be team-oriented with a keen attention to detail
• Ability to work in a diverse environment and be perceptive and understanding to student concerns
• All candidates must have legal authorization to work in the United States
• Springfield Technical Community College is not sponsoring H1B Visa

Salary and Hours

Salary: $18.00 per hour, 18.5 hours per week, Monday through Friday. Hours negotiable between 8:00 A.M. and 4 P.M.

Benefits

• No Union: Non-Union
• Grant Funded: No

Additional information

Open Until Filled