Office Assistant- Arts and Humanities

Virginia Community Colleges; Norfolk (VA); On-site; USD 17,000 - 25,000; Part time

Job summary

Tidewater Community College in Norfolk seeks a part-time Administrative Assistant for the Arts and Humanities Pathway. The role supports scheduling, procurement, textbook orders, recordkeeping, and coordination with deans and other departments.

Candidates should be detail-oriented, able to handle confidential information, and proficient with Microsoft Office including Word, Outlook, PDF, and Excel. Work hours are 8:30am–3:30pm Monday-Thursday, 29 hours weekly.

Qualifications

• Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Resourceful and able to work independently in the absence of supervisor.
• Demonstrated ability to effectively communicate orally and in writing.
• Demonstrated ability to create and keep databases for use in tracking information such as confidential student data, fiscal expenditures, and inventories

Responsibilities

• Provide support to both sides of the Pathway, based in Virginia Beach and Norfolk, while working from the Norfolk campus.
• Assist administrative assistants and academic deans with entering schedules, procurement, and textbook orders.
• Maintain accurate/detailed files as related to purchasing, expenditures, inventories, and student data.
• Order, stock, and inventory supplies from the college warehouse.
• Prepare meeting minutes and outgoing correspondence.
• Schedule appointments and meetings.
• Work with other departments throughout the college.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff, and administration.
• Other duties as assigned

Skills

Organization & coordination

Independent work

Communication

Database management

Tools

Microsoft Office

Excel

Outlook

Adobe PDF

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Office Assistant- Arts and Humanities

Role Title

Role Title Admin and Office Spec II

Role Code

Role Code 19012-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 02

Position Number

Position Number 295W0290

Agency

Agency Tidewater Community College

Division

Division Tidewater Community College (Div)

Work Location

Work Location Norfolk - 710

Hiring Range

Hiring Range $15.18 per hour, part time

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Monday-Thursday from 8:30am-3:30pm with some flexibility.
29hrs. per week; part time

Sensitive Position

Sensitive Position No

Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

The Arts and Humanities Pathway of Tidewater Community College is seeking a part-time Administrative Assistant to provide administrative support housed in the Visual Arts and Design Center on the Norfolk campus. The successful candidate shall possess office experience, preferably in an academic setting. Confidentiality is a must as the successful candidate will have access to confidential information. This position requires someone who is detail-oriented, organized and interested in learning the state procurement system. Must have the ability to change priorities as needed, work independently, and read and create Excel documents and other correspondence as requested.

Functional Responsibilities:

• Provide support to both sides of the Pathway, based in Virginia Beach and Norfolk, while working from the Norfolk campus.
• Assist administrative assistants and academic deans with entering schedules, procurement, and textbook orders.
• Maintain accurate/detailed files as related to purchasing, expenditures, inventories, and student data.
• Order, stock, and inventory supplies from the college warehouse.
• Prepare meeting minutes and outgoing correspondence.
• Schedule appointments and meetings.
• Work with other departments throughout the college.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff, and administration.
• Other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Resourceful and able to work independently in the absence of supervisor.
• Moderate to excellent ability to use the applications in the Microsoft Office Suite to include Word, Outlook, Adobe PDF , and Excel.
• Demonstrated ability to effectively communicate orally and in writing.
• Demonstrated ability to create and keep databases for use in tracking information such as confidential student data, fiscal expenditures, and inventories

Additional Considerations

N/A

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees No

Required Travel

N/A

Posting Number

Posting Number WGE_3325P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 07/29/2026

Job Close Date

Job Close Date 08/28/2026

Open Until Filled No

Agency Website

Agency Website Tcc.edu

Contact Name

Contact Name Lizette White

Email

Email [e-mail]

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * Are you willing to work at our Norfolk campus?
  • Yes
  • No