Office Assistant

Jobtailor; Des Moines (IA); On-site; USD 42,000 - 55,000; Full time

Job summary

Jobtailor in Des Moines, IA is seeking an Office Coordinator to provide a professional, welcoming experience for visitors, team members, customers and other stakeholders while coordinating daily office operations and communications. The role supports scheduling, information requests and logistics, maintains supplies and records, protects confidential information, and seeks process improvements.

Candidates typically have 1–3 years in office coordination, a HS diploma (associates preferred), and

Qualifications

• 1–3 years of experience in office coordination, admin support, or reception.
• High school diploma or equivalent required; associate degree preferred.
• Proficiency with Microsoft Office and standard office equipment.
• Strong interpersonal and communication skills; team-oriented mindset.
• Familiarity with Musco solutions is a plus.

Responsibilities

• Provide a professional, welcoming experience for visitors, teammates, customers and vendors.
• Coordinate daily office operations, including reception, phones, mail, and communications.
• Maintain supplies, equipment, meeting spaces, and facilities requests.
• Support scheduling, information requests, customer visits, and other operational needs.
• Maintain accurate records and protect confidential information.
• Propose improvements to office operations and service delivery.
• Perform additional responsibilities aligned with the role and team needs.

Skills

Office Coordination

Administrative Support

Customer Service

Scheduling

Reception

Microsoft Office Proficiency

Problem-Solving

Team-Oriented Mindset

Interpersonal Skills

Information Management

Confidentiality

Record Maintenance

Education

High School Diploma

Associate Degree in Business Administration

Tools

Microsoft Office

Standard Office Equipment

Business Systems

Musco Solutions

Job description

• Provide a professional, welcoming experience for visitors, team members, customers, vendors and other stakeholders


• Coordinate daily office operations, including reception, phone coverage, mail and package distribution, office communications, administrative support and workplace resources


• Maintain supplies, equipment, meeting spaces, facilities requests and other resources to support a safe, organized and functional work environment


• Support team members and leaders with scheduling, information requests, customer visits and other operational needs


• Support location-specific operations, workplace initiatives and Kids Van operations, where applicable


• Maintain accurate records and protect confidential information


• Recommend improvements to office operations, administrative processes and service delivery


• Perform additional responsibilities consistent with the position's scope, organizational needs and the Team Member's training, skills and demonstrated competencies

Requirements

• One to three years of experience in office coordination, administrative support, customer service, reception, hospitality, workplace services or a related role preferred


• High school diploma or equivalent required


• Associate degree in business administration, office administration, communications or a related field preferred


• Proficiency with Microsoft Office applications, standard office equipment and business systems required


• Strong interpersonal and communication skills


• Innovative problem-solving with a team-oriented mindset


• Familiarity with Musco solutions is a plus

Core Competencies

Demonstrates strong organizational and communication skills while providing exceptional administrative support and customer service. Proficient in managing office operations and maintaining a welcoming environment for all stakeholders.

Highest-signal resume keywords

• Office Coordination


• Administrative Support


• Customer Service


• Microsoft Office Proficiency


• Problem-Solving

Hard Skills

• Office Coordination


• Administrative Support


• Customer Service


• Reception


• Workplace Services


• Record Maintenance


• Process Improvement


• Scheduling


• Information Management


• Confidentiality

Soft Skills

• Interpersonal Skills


• Communication Skills
  
• Team-Oriented Mindset


• Innovative Problem-Solving

Certifications & Qualifications

• High School Diploma


• Associate Degree in Business Administration

Industry Keywords

• Hospitality


• Office Administration


• Workplace Initiatives


• Musco Solutions

Tools & Technologies

• Microsoft Office Applications


• Standard Office Equipment


• Business Systems