Office Administrator

Jobtailor; Sandy (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Sandy, Utah is seeking an experienced Office Administrator to serve as the front face of the office, greet visitors, and coordinate arrival logistics while managing daily operations.

The role covers inventory management, event planning, vendor coordination, and support for ad-hoc projects, with a focus on maintaining a positive team culture and smooth office workflows. Strong communication and MS Office skills are essential to succeed.

Qualifications

• Proven experience in office administration, hospitality, or related role.
• Excellent communication and interpersonal skills.
• Professional interaction with all levels of the organization.
• Proficient in Microsoft Office and standard office management software.
• Proactive, can-do attitude.
• Passion for building and maintaining positive team culture.

Responsibilities

• Serve as the primary face of the office and greet visitors and clients professionally
• Coordinate arrival logistics for visitors and clients
• Manage daily office operations, cleaning vendors, building maintenance requests, and workplace organization
• Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and upkeep
• Maintain office and break room inventories and manage supply ordering
• Coordinate regular office lunches, including menu selection, ordering, and delivery
• Plan and execute holiday celebrations, family appreciation events, and in-office training sessions
• Maintain office aesthetics through seasonal decoration and workspace improvements
• Coordinate new-hire workstations, welcome packets, and initial office tours
• Provide hands-on support with ad-hoc projects, administrative tasks, and operational responsibilities
• Coordinate catering and logistics for in-office meetings, technical trainings, and client presentations
• Assist with officewide communications and proactively support team needs

Skills

Office Administration

Hospitality

Interpersonal Skills

Tools

Microsoft Office

Job description

• Serve as the primary face of the office and greet visitors and clients professionally
• Coordinate arrival logistics for visitors and clients
• Manage daily office operations, cleaning vendors, building maintenance requests, and workplace organization
• Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and upkeep
• Maintain office and break room inventories and manage supply ordering
• Coordinate regular office lunches, including menu selection, ordering, and delivery
• Plan and execute holiday celebrations, family appreciation events, and in-office training sessions
• Maintain office aesthetics through seasonal decoration and workspace improvements
• Coordinate new-hire workstations, welcome packets, and initial office tours
• Provide hands-on support with ad-hoc projects, administrative tasks, and operational responsibilities
• Coordinate catering and logistics for in-office meetings, technical trainings, and client presentations
• Assist with officewide communications and proactively support team needs

Requirements

• Proven experience in office administration, hospitality, or a related role
• Excellent communication and interpersonal skills
• Ability to interact professionally with all levels of the organization
• Proficient in Microsoft Office and standard office management software
• Proactive, "can-do" attitude
• Passion for building and maintaining positive team culture

Core Competencies

Demonstrates strong office administration capabilities, including logistics coordination, inventory management, and event planning. Proficient in Microsoft Office and skilled in fostering a positive team culture through effective communication and interpersonal interactions.

Highest-signal resume keywords

• Office Administration Experience
• Logistics Coordination
• Event Planning
• Microsoft Office Proficiency
• Interpersonal Skills

Hard Skills

• Office Management
• Inventory Management
• Supply Ordering
• Scheduling
• Maintenance Tracking

Soft Skills

• Excellent Communication
• Proactive Attitude
• Team Culture Building
• Interpersonal Skills

Industry Keywords

• Hospitality
• Client Interaction
• Office Operations
• Administrative Support

Tools & Technologies

• Standard Office Management Software