Office Assistant

Brady Music Center; Cincinnati (OH); On-site; USD 34,000 - 37,000; Part time

Job summary

Brady Music Center is seeking an Office Assistant to support daily operations, organize records, and assist with administrative projects. You will work closely with the Office Administrator and VP of Venue Operations to maintain accurate records and efficient processes across the company.

The role focuses on data tracking, filing, onboarding paperwork, payroll support, and preparing operational reports. This part-time position offers 20 hours per week with opportunities to contribute to signage

Qualifications

• Organized and detail-oriented with strong time management and recordkeeping skills.
• Strong written and verbal communication skills.
• Comfortable handling confidential information with professionalism and discretion.
• Flexible and proactive in supporting projects and adapting to changing priorities.
• Positive attitude and willingness to assist where needed.

Responsibilities

• Coordinate the timely submission of documentation to Human Resources to support accurate recordkeeping and reporting.
• Support data tracking, reporting, and spreadsheet updates as needed.
• Assist with filing, document organization, and general office recordkeeping.
• Help keep calendars, event files, and internal documents up to date.
• Assist with onboarding paperwork and training documentation.
• Support payroll, invoice tracking, and other administrative recordkeeping functions.
• Assist with compiling operational, personnel, and financial reports for management review.
• Support purchasing, vendor documentation, and invoice organization as needed.
• Assist with creating signage, flyers, forms, and other office documents.
• Help with special projects for the Office Administrator and executive leadership.
• Maintain clean, organized, and professional office workspaces.
• Perform additional duties as assigned

Skills

Organized

Communication

Time management

Discretion

Proactive

Positive attitude

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

EVT Office, Riverbend Music Center, Taft Theatre, Andrew J Brady Music Center

Description

Overview: The Office Assistant plays a key role in supporting the daily operations of the office by assisting with organization, recordkeeping, data tracking, and administrative projects. This position works closely with the Office Administrator, VP of Venue Operations, and other members of the management team to help maintain accurate records, organized office systems, and efficient business processes across the company.

Reports To: Vice President of Venue Operations

Hours: 20 hours per week

Key Responsibilities:

• Coordinate the timely submission of documentation to Human Resources to support accurate recordkeeping and reporting.
• Support data tracking, reporting, and spreadsheet updates as needed.
• Assist with filing, document organization, and general office recordkeeping.
• Help keep calendars, event files, and internal documents up to date.
• Assist with onboarding paperwork and training documentation.
• Support payroll, invoice tracking, and other administrative recordkeeping functions.
• Assist with compiling operational, personnel, and financial reports for management review.
• Support purchasing, vendor documentation, and invoice organization as needed.
• Assist with creating signage, flyers, forms, and other office documents.
• Help with special projects for the Office Administrator and executive leadership.
• Maintain clean, organized, and professional office workspaces.
• Perform additional duties as assigned

Requirements

• Organized and detail-oriented with strong time management and recordkeeping skills.
• Proficient in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Comfortable handling confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Flexible and proactive in supporting projects and adapting to changing priorities.
• Positive attitude and willingness to assist where needed.

Salary Description

$25 to $27 per hour. Negotiable within range.