Office Assistant

Jobless; Charleston (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Rea Landscape Management in Charleston, SC is seeking a dedicated Division Office Support Assistant to join our growing team. This full-time or part-time role provides essential office and administrative support to the Directors of Maintenance, Construction, and Fleet Services, helping the divisions stay organized and efficient.

The ideal candidate is flexible, detail-oriented, and eager to learn. Prior experience in landscaping or fleet services is helpful but not required; we value initiative,

Qualifications

• Previous office, administrative, customer service, or operations support experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Clear written and verbal communication skills.
• Willingness to learn new systems and industry knowledge.

Responsibilities

• Provide daily office and administrative support to division Directors.
• Organize paperwork, files, work orders, invoices, and records.
• Answer calls, respond to emails, and communicate professionally.
• Maintain employee schedules, training information, meetings, and company dates.
• Enter and update information in company software and spreadsheets.
• Track materials, equipment, inventory, and documentation for operations.
• Coordinate with division team members to gather updates and keep tasks on track.
• Order office supplies and parts as needed.
• Run errands to pick up supplies and materials.
• Maintain a clean, organized, and professional office environment.
• Use office technology (printers, scanners, phones) for daily tasks.
• Take on additional responsibilities to support company growth.

Skills

Office experience

Administrative support

Customer service

Organizational skills

Attention to detail

Multi-tasking

Communication skills

Computer literacy

Learning mindset

Driver's license

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Division Office Support Assistant

Rea Landscape Management is a growing company seeking a hard-working, dependable, and organized Division Office Support Assistant to join our team in Charleston, South Carolina.

This position is available on a full-time or part-time basis. Part-time team members may have the opportunity to transition into a full-time position as the company and role continue to grow. This position provides office and administrative support to the Directors of our Maintenance, Construction, and Fleet Services divisions. The ideal candidate is flexible, detail-oriented, and comfortable helping with a variety of daily tasks that keep each division organized and operating efficiently.

Prior experience in landscaping, construction, or fleet services is helpful but not required. We are looking for someone willing to learn, take initiative, and enjoy being a reliable resource for a team.

Responsibilities

• Provide daily office and administrative support to the Directors of Maintenance, Construction, and Fleet Services.
• Assist with organizing paperwork, files, work orders, purchase orders, invoices, receipts, and other division records.
• Answer phone calls, respond to emails, and communicate professionally with employees, vendors, customers, and subcontractors.
• Help maintain employee schedules, training information, meetings, and company dates.
• Enter and update information in company software, spreadsheets, and other systems as needed.
• Assist with tracking materials, equipment, inventory, and documentation for maintenance and construction operations.
• Coordinate with division team members to gather information, provide updates, and help keep tasks on track.
• Help with ordering office supplies, materials, parts, or other items as needed.
• Run occasional errands, including picking up supplies, materials, or parts.
• Maintain a clean, organized, and professional office and work environment.
• Use computers, scanners, printers, phones, and other office technology for daily tasks.
• Take on additional responsibilities as needed to support the growth of the company and its divisions.

Qualifications

• Previous office, administrative, customer service, or operations support experience is preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Clear written and verbal communication skills.
• Proficiency with computers, email, Microsoft Office, and/or Google Workspace.
• Experience with QuickBooks, scheduling software, or landscape/construction software is a plus, but not required.
• Ability and willingness to learn new systems, processes, and industry knowledge.
• Reliable transportation and a valid driver’s license are preferred.
• Positive attitude, strong work ethic, and commitment to supporting the team.

Why Work With Rea Landscape Management?

In addition to competitive pay and benefits, we are committed to the career development of our employees. We provide training and growth opportunities for team members who demonstrate a strong work ethic, think creatively, communicate well, and manage their time and responsibilities safely and efficiently.