Division Office Support Specialist

Rea Landscape Management, LLC; Charleston (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Rea Landscape Management, LLC in Charleston, South Carolina, is seeking a Division Office Support Assistant to provide administrative support to the Directors of Maintenance, Construction, and Fleet Services. This role is available on a full-time or part-time basis, with potential for growth as the company and role expand.

The position involves organizing paperwork, schedules, emails, and data entry, plus coordinating with vendors, subcontractors, and team members to keep operations efficient

Qualifications

• Previous office, administrative, customer service, or operations support experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Clear written and verbal communication; proficiency with MS Office/Google Workspace.

Responsibilities

• Provide daily office and administrative support to Directors.
• Assist with organizing paperwork, files, work orders, purchase orders, invoices, receipts, and records.
• Answer phone calls, respond to emails, and communicate professionally with employees, vendors, customers, and subcontractors.
• Help maintain employee schedules, training information, meetings, and company dates.
• Enter and update information in company software, spreadsheets, and other systems as needed.
• Assist with tracking materials, equipment, inventory, and documentation for maintenance and construction operations.
• Coordinate with division team members to gather information, provide updates, and help keep tasks on track.
• Help with ordering office supplies, materials, parts, or other items as needed.
• Run occasional errands, including picking up supplies, materials, or parts.
• Maintain a clean, organized, and professional office and work environment.
• Use computers, scanners, printers, phones, and other office technology for daily tasks.
• Take on additional responsibilities as needed to support the growth of the company and its divisions.

Skills

Organizational skills

Communication

Multitasking

Reliability

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Rea Landscape Management, LLC in Charleston, South Carolina, is seeking a Division Office Support Assistant to provide administrative support to the Directors of Maintenance, Construction, and Fleet Services. This role is available on a full-time or part-time basis, with potential for growth as the company and role expand.

The position involves organizing paperwork, schedules, emails, and data entry, plus coordinating with vendors, subcontractors, and team members to keep operations efficient