Office Assistant

Talentify; Campbell (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Flexible schedule

Job summary

Talentify is seeking a Facilities Administrative Support professional to assist with data entry, system updates, weekly payroll submission, and scheduling for customer appointments. The role includes assisting with onboarding paperwork and basic training tasks, while supporting HR compliance and ensuring accurate recordkeeping.

The candidate will handle daily scheduling, time entry, and miscellaneous office duties, with occasional travel to customer sites for service coordination and data

Qualifications

• Experience supporting facilities admin tasks.
• Able to travel to customer homes as needed.
• Familiar with coordinating schedules and payroll inputs.

Responsibilities

• Complete daily close-out tasks in the system including time at customers' homes and mileage.
• Update schedules with new customer information and assign daily appointments/routes.
• Coordinate sales bids for additional services (appliances, laundry, etc.).
• Assist with new hire paperwork, orientation, and training.
• Support HR compliance activities including files, I-9s, postings, payroll, and safety training.
• Answer phones and route calls to appropriate parties.
• Confirm customer appointments and prepare for next day’s laundry.
• Perform quality checks and ensure data accuracy.

Skills

Time management

Communication

Dependable/Adaptable

Driver to customer sites

MS Office

Tools

Microsoft Office

Job description

Benefits:

• Health insurance
• Paid time off
• 401(k)
• Flexible schedule

Position Overview:

Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Confirms customer appointments. Creates and updates schedules with new customer information and provide team members with daily appointments/routes. May assistant with new hire paperwork, orientation, and training.

Responsibilities:

1. Completes daily close out process in the system inputting data for time spent at customers home, mileage, update customer information, weekly submission of payroll, inputs sales leads into the computer, and updating accounts payable system with current invoices.
2. Creates and updates schedules with new customer information and provide team members with daily appointments/routes.
3. Schedules sales bids and generates ancillary revenue through additional services such as, refrigerator, ovens, and window cleanings and laundry washing.
4. Assists with new hire paperwork, orientation, and training.
5. Assists HR compliance of the branch to include, associate files, I-9s, bulletin board postings, payroll, and annual safety training.
6. Answers phones and directs calls to appropriate party.
7. Confirms customer appointments.
8. Prepares laundry for the following day.
9. Quality Checks

Knowledge, Skills and Abilities

• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to drive to customer homes as needed
• Ability to differentiate between variously colored cleaning products by identifying the color or product name
• Ability to define specific uses of cleaning products
• Ability to read and understand cleaning instructions indicated on customized service reports
• Microsoft© Office applications (Word, Outlook, PowerPoint, Excel)

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Disclaimer: As the owner and personnel manager of your franchised business, you have both the right and responsibility to select and control your employees, establish your employment policies and practices (including pay practices), develop your employee relations, and comply with all federal, state, and local employment laws. The information contained in these documents is provided merely for informational purposes, the use of this sample by you is not required under your franchise agreement, and this sample is intended to serve only as an aid to you in deciding how to operate your business. You are not required to use any of the information contained in this sample, but we invite and encourage you to review the information provided and incorporate into your own personnel practices any material you feel is appropriate for your operation. You are free to modify the material, of course, to reflect your individual business. Remember that employment laws and practices change over time and vary significantly from state to state, so you should consult an employment law attorney in your state to determine the appropriateness of practices, policies, and forms for your business. There is no guarantee that following the recommendation will result in business success or that your results will be the same as other franchisees or company stores. Success is determined by many factors including market conditions which may vary widely as well as individual talents and effort.