Office and Program Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Office and Program Coordinator to be the welcoming face of its Student Affairs Office. This dynamic role involves providing administrative support, managing budgets, and supervising student employees while coordinating engaging events for over 2000 nursing students. The ideal candidate will thrive in a collaborative environment, demonstrating initiative, flexibility, and strong communication skills. Join a fun, student-driven team and make a significant impact on the college experience!

Benefits

Medical-Dental-Wellness Coverage

14.2% Employer Contribution to Retirement

Paid Leave

Paid Holidays

Tuition Assistance for Employees and Families

Free UTA Transport Pass

Qualifications

• Bachelor's degree in a related field and one year of related experience.
• Strong organizational and communication skills are required.

Responsibilities

• Handle administrative matters related to day-to-day operations.
• Supervise student employees and manage office events.
• Coordinate events like Orientation and Graduation.

Skills

Organizational Skills

Communication Skills

Budget Management

Event Coordination

Supervision

Education

Bachelor's Degree in a Related Field

Job description

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Job Summary

The Office & Program Coordinator is the face of the Student Affairs Office in the College of Nursing. Your desk will be the first stop for visitors, students, and employees to ask questions or get guidance. You will work closely with the Director and Associate Director of the Student Affairs Office. This position requires a friendly, welcoming personality and the ability to handle emergencies effectively while streamlining office operations. It is mostly self-directed and involves a variety of tasks and projects.

Come work with a fun, engaging, and student-driven team in the College of Nursing! The Student Affairs and Academic Operations Team supports over 2000+ pre-nursing and nursing students at the University of Utah. We are seeking a dynamic, collaborative individual to provide day-to-day support for our office and staff.

This position is eligible for university benefits including; medical-dental-wellness coverage, an immediately vested 14.2% employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and their families, free UTA transport pass, and more. Details are available at: https://benefits.utah.edu/

Responsibilities

Administrative Support:

• Handle administrative matters related to day-to-day operations of the Student Affairs & Academic Operations Office.
• Greet, direct, and advise visitors.
• Answer, screen, and forward incoming calls.
• Receive and sort mail and packages.
• Manage supplies and equipment.
• Serve as the first point of contact for the Student Affairs Team.
• Manage office events and recruitment calendars.
• Coordinate building access and maintenance issues with the building manager.
• Organize and maintain the office environment.
• Participate in college committees as needed.

Budget Management:

• Track and categorize spending.
• Manage purchasing cards and keep receipts for audits.
• Support office travel arrangements.
• Assist in creating and maintaining financial processes.

Supervise Student Employees:

• Train and oversee student workers.
• Delegate tasks and monitor progress.
• Hold regular meetings to address personnel needs.

College Student Council Advisor:

• Meet with CSC leadership regularly.
• Attend monthly meetings.
• Support leadership development.
• Ensure policy compliance.
• Manage council budget and expenses.

Student Event Management:

• Coordinate events like Orientation, Graduation, etc.
• Reserve spaces and order supplies.
• Send invitations and communications.

Demonstrate initiative, flexibility, enthusiasm, teamwork, and a positive attitude. Other duties may be assigned as needed.

Work Environment and Physical Requirements

Office environment, primarily sitting, hearing, listening, talking, with occasional walking, bending, and reaching.

Minimum Qualifications

Bachelor's degree in a related field and one year of related experience, or equivalent. Ability to work independently, analyze, and decide on program content. Strong organizational and communication skills are required.

Preferences

Additional preferred qualifications or experiences may be considered.