Office and Operations Manager

Lincoln Search Consultants, Inc.; Geneva (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Lincoln Search Consultants partnered with an established, highly successful privately held company in the Tri-Cities/Fox Valley area to identify a versatile, hands-on Office & Operations Manager. This is not a traditional accounting, HR or administrative role but a blend of office management, basic accounting and employee administration.

The right candidate will be comfortable switching gears throughout the day, resolving vendor issues, coordinating benefits, handling banking transactions or

Qualifications

• Experience in office management or business operations.
• Strong organizational skills with ability to multitask.
• Practical bookkeeping or payroll experience (AP, AR, Invoicing) preferred.
• Experience administering employee benefits, onboarding or related HR activities preferred.
• Ability to handle confidential information and communicate with leadership.

Responsibilities

• Oversee day-to-day office administration and serve as a central resource for operational needs.
• Independently address employee, vendor and facilities issues, escalating matters to ownership when appropriate.
• Coordinate office vendors, service contracts, maintenance and special projects.
• Perform operational accounting functions using QuickBooks, including AP posting, banking activity, ACH payments, wire transfers and credit card transactions.
• Assist with payroll administration and coordinate accounting activities with outside professionals as needed.
• Manage employee benefits administration, annual enrollment, PTO tracking and onboarding activities.
• Maintain employee records, administrative procedures and recurring compliance deadlines.
• Identify opportunities to improve processes, increase efficiency and simplify everyday operations.
• Provide hands-on assistance across the organization when business needs require it.

Skills

Office management

Multitasking

Organizational skills

Vendor management

HR onboarding

Tools

QuickBooks

Job description

Compensation: $70,000-90,000 annually + merit-based performance bonus

Lincoln Search Consultants has partnered with an established, highly successful privately held company in the Tri-Cities/Fox Valley area to identify a versatile, hands-on Office & Operations Manager.

This is an excellent opportunity for someone who enjoys wearing multiple hats, taking ownership of day-to-day business operations and being the person everyone can count on to get things done.

Our client has built a successful business with a longstanding team and a strong reputation. They are looking for a proactive, organized professional who can keep everyday operations running smoothly, solve problems independently and provide trusted support to company ownership.

The Opportunity

This is not a traditional accounting, HR or administrative position. It's a combination of office management, business operations, basic accounting and employee administration.

The right person will be comfortable switching gears throughout the day, whether that means resolving a vendor issue, coordinating employee benefits, handling banking transactions or taking ownership of an important operational project.

Key Responsibilities

• Oversee day-to-day office administration and serve as a central resource for operational needs.
• Independently address employee, vendor and facilities issues, escalating matters to ownership when appropriate.
• Coordinate office vendors, service contracts, maintenance and special projects.
• Perform operational accounting functions using QuickBooks, including AP posting, banking activity, ACH payments, wire transfers and credit card transactions.
• Assist with payroll administration and coordinate accounting activities with outside professionals as needed.
• Manage employee benefits administration, annual enrollment, PTO tracking and onboarding activities.
• Maintain employee records, administrative procedures and recurring compliance deadlines.
• Identify opportunities to improve processes, increase efficiency and simplify everyday operations.
• Provide hands-on assistance across the organization when business needs require it.

What We're Looking For

• Prior experience in office management, business operations or a similar multifaceted administrative role.
• Strong organizational skills and the ability to manage multiple priorities with minimal supervision.
• Practical bookkeeping or operational accounting experience (AP, AR, Invoicing), ideally with QuickBooks. Some exposure strongly preferred.
• Experience administering employee benefits, onboarding or related HR activities. Preferred, not required, willing to train.
• Confidence communicating with employees, vendors and company leadership.
• Excellent judgment, discretion and the ability to handle confidential information.
• A proactive, resourceful approach to identifying and solving problems.
• Comfortable working in a smaller business environment where flexibility and teamwork are essential.
• Attitude is key - this role requires a 'doer' who is hands on, willing to jump in where needed and has the understanding and attitude that in a small business environment, no job is too small or unimportant. No 'not in my job description' types - will not be a good fit.

Formal HR credentials or an advanced accounting background are not required.

Why Consider This Opportunity?

• Join a stable, successful and established privately held business.
• Enjoy a broad, interesting role with variety and meaningful responsibility.
• Work directly with experienced, accessible company ownership.
• Have the autonomy to solve problems, improve processes and make a tangible impact.
• Be part of a close-knit team with exceptional employee longevity.
• Competitive compensation of $70,000-90,000 plus merit-based performance bonus.

The Bottom Line

We're looking for a dependable, solutions-oriented Operational/Administrative professional who takes pride in keeping a business running smoothly. Someone who sees a problem, takes initiative and follows through - with no task considered too small when it comes to helping the team succeed.