Office and Operations Coordinator

TGI Enterprises Inc.; Tulsa (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

TGI Greek / TGI Promo, a screen printing, embroidery and creative marketing firm, seeks an Office and Operations Coordinator to support executive management and logistics teams. You will handle front desk duties, scheduling, and general office tasks while assisting in sales, marketing and accounting projects.

Daily duties include data cleanup in Salesforce, royalty reporting, vendor list management, and QuickBooks reconciliation, with opportunities to work on price proposals and promotional

Qualifications

• Experience providing high level administrative support in an office setting.
• Ability to manage front desk duties, schedule meetings and coordinate tasks.
• Familiarity with Salesforce and QuickBooks is preferred and beneficial.

Responsibilities

• Answer the main line and greet visitors, directing them to the right person.
• Manage showroom appearance, inventory checks and general office duties.
• Perform data entry tasks including Salesforce clean up and royalty reports.
• Assist with promotional product pricing, ASI presentations and orders.
• Provide logistical support for internal events and coordinate catering and decor.

Skills

Administrative support

Scheduling

Customer service

Data entry

Inventory audits

Tools

Salesforce

QuickBooks

Job description

Job Description

Office and Operations Coordinator

As the Office and Operations Coordinator you will provide high level administrative support to the executive management and logistics teams. You will report directly to the CEO, President, President of Sales and Marketing and Chief Operating Officer. Duties will include general office duties such as answering the main line, scheduling meetings, etc. Additionally, you will assist as needed on a variety of daily tasks in sales, marketing and accounting as well as pricing, sourcing, bids and creative projects.

• Work hours M-F 8:00am-5:00pm in office
• Will perform front desk duties
• Job is mostly seated at a desk but will require some small projects on your feet and light lifting of boxes and maneuvering a two wheeler with 3-4 boxes weighing approximately 30 pounds each

Daily Tasks and Duties:

At once projects assigned by Executive Management may arise in addition to the Tasks and Duties outlined below.

Reception duties

1. Answer the main line, assist customers and direct them to the right person
2. Greet walk in customers, vendors, potential new hires and manage the front reception area
3. Manage customer pickups and deliveries including being present to verify package pickup with delivery service

General office duties

1. Manage the showroom appearance and products under the supervision of the CEO and Marketing Director or other Executive Managers
2. Keep the refrigerator and snacks stocked
3. Make coffee and clean machine daily

Data entry and special projects

1. Salesforce data clean up
2. Assist the President with Royalty reports
3. Manage the K-12 school preferred vendor list and fill out paperwork as requested
4. Assist with promotional product pricing and asi presentations
5. QuickBooks data reconciliation
6. Create and print UPC barcodes
7. Tag retail orders
8. Perform inventory audits

TGI Internal Event

1. Follow direction, deadlines, and priorities set by the Marketing team for all internal event-related tasks.
2. Provide logistical support for internal company events as assigned by the Marketing team, including grocery ordering, catering coordination, rental pickups, decorations, and liquor orders.
3. Assist with event setup, teardown, and day-of coordination to ensure timelines and details are executed as planned.

Customer support tasks

1. Schedule customer deliveries
2. Create customer online order links
3. Create customer invoices and packing slips
4. Assist with fulfillment of online company store orders

Company Description

TGI Greek / TGI Promo is a screen printing, embroidery and creative marketing firm with in-house art, marketing and printing departments using the most current software and equipment in a fully automated paperless environment. TGI values the ideas, skills and input of our team members. We are growing and always looking for creatives who want to grow with the company!