Office and Operations Coordinator

LoanHQ; Los Angeles (CA); On-site; USD 30,307 - 37,195; Part time

Benefits offered by this job

Paid parking provided

Opportunities for skill development

Job summary

A growing business funding company in Hollywood seeks a part-time Office and Operations Coordinator to support marketing, client communication, and daily operations. Candidates should have at least 2 years of experience, strong organizational skills, and a willingness to grow within a dynamic team. The role involves assisting with deal tracking, maintaining office organization, and client interactions. Opportunities for skill development and competitive pay are part of the offer.

Qualifications

• Minimum 2+ years of office, administrative, or assistant experience.
• Punctual and reliable with strong attention to detail.
• Able to communicate clearly in written and verbal formats.

Responsibilities

• Support marketing efforts and client communication.
• Assist with internal data accuracy and deal tracking.
• Maintain shared areas and support team needs.

Skills

Organizational skills

Time-management skills

Clear communication

Basic computer proficiency

Tools

Salesforce

Hubspot

Zoho

Excel

Job description

Salary: $22 – $27/hr (Hourly, depending on experience and skill with CRM systems)

This is an on-site position with consistent guaranteed weekly hours, with the same schedule every week.

About LoanHQ

LoanHQ is a fast-growing business funding company located in the heart of Hollywood. We help small businesses access smart, flexible financing solutions—while keeping a fun, collaborative, “work hard, play hard” energy in the office.

We’re a small team that moves quickly, supports each other, and isn’t afraid to jump in wherever needed. If you’re organized, upbeat, and enjoy being part of a close-knit startup environment, you’ll fit right in.

Our office is easy to access, and we provide paid parking in an uncovered lot directly across the street for all on-site staff.

LoanHQ is an equal opportunity employer, and we provide reasonable accommodations for qualified applicants with disabilities.

We’re looking for a highly organized, friendly Office and Operations Coordinator who can support marketing efforts, client communication, and daily operational workflows. You’ll be central in keeping our client pipeline moving, supporting deals and making sure the team operates smoothly day to day.

This is a great opportunity for someone who wants to grow with a company at the ground floor and build new skills in marketing, financial operations, CRM systems, and day-to-day business management.

Marketing & Client Support

• Send emails, texts, and occasional scheduled phone calls as part of ongoing marketing campaigns
• Contact clients to clarify documentation requirements and provide updates
• Maintain accurate notes and follow-ups within the CRM

Operations Support

• Communicate with funding partners to gather deal updates and requests
• Assist with deal tracking, internal data accuracy, and document organization
• Support leadership with administrative tasks within the scope of the role
• Help coordinate vendor payments when needed

Office Coordination & Team Support

• Keeping shared areas neat and organized
• Picking up small trash items or emptying desk‑side wastebaskets into the main bin
• Wiping down desks or common surfaces with everyday, non‑chemical cleaning wipes
• Light vacuuming of visible debris in shared areas
• Making coffee or occasionally grabbing drinks/snacks for the team

These tasks are simple, light, and meant to maintain a welcoming environment. This role does not include bathroom cleaning, hazardous materials, heavy lifting, or custodial duties.

• Minimum 2+ years of office, administrative, or assistant experience
• Strong organizational and time‑management skills
• Clear written and verbal communication abilities
• Reliable, punctual, and detail‑oriented
• Comfortable with occasional scheduled phone calls
• Basic computer proficiency; CRM (Salesforce, Hubspot, Zoho) and Excel experience is a plus
• Must have reliable transportation to and from our Hollywood office to consistently arrive on time for the scheduled shift
• Ability to perform essential job duties with or without reasonable accommodation
• Hourly, part‑time, non‑exempt position
• Paid in accordance with California wage and hour laws
• Paid parking provided in an uncovered lot across the street
• All required rest and meal breaks provided per CA Labor Code
• Opportunities for skill development and room to grow with the company as we scale

How to Apply

If you’re excited about joining a fun, fast‑paced team in Hollywood, we’d love to hear from you. Please send your resume to [e-mail].

Job Type: Part‑time