Office and Event Coordinator

Tucamidtn; Hendersonville (TN); On-site; USD 21,000 - 34,000; Part time

Job summary

TN Utility Contractors Association (TUCA) in Hendersonville, TN seeks an event coordinator to plan and manage meetings, golf & clay shoot tournaments, conferences and fundraisers. You will handle logistics, vendors, budgets, schedules and on-site operations to ensure smooth events.

The role emphasizes strong communication, organization, and data handling. Responsibilities include calendar management, press materials, sign-ins, registrations, venue logistics and setup/teardown for events on-site.

Qualifications

• High school diploma or associate degree.

Responsibilities

• Answer phones, greet visitors and attendees, take messages, direct calls, maintain sign-in logs, and respond to inquiries.

Skills

Communication

Interpersonal skills

Organization

Time management

Office software

Microsoft Office

Outlook

Canva

Mailchimp

WordPress

QuickBooks

Social media

Follow instructions

Attention to detail

Education

High school diploma or associate degree

Tools

Microsoft Office

Outlook

Canva

Mailchimp

Google Drive

OneDrive

WIX

WordPress

QuickBooks

Facebook

LinkedIn

Instagram

Job description

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TN Utility Contractors Association (TUCA)

Posted On Oct 28, 2026

Administrative

Salary Range We will discuss hourly rates during the interview.

Job Type Part Time

Work Location Office 107 Imperial Blvd, Suite 13 Hendersonville TN 37075 , US

Requirements

Education and Experience Requirements

• High school diploma or associate degree.
• Previous experience in a related role is preferred.

Description

Overview: An event coordinator is a professional who plans, organizes, and executes events—such as corporate meetings, golf & clay shoot tournaments, conferences, and fundraisers—by managing logistics, vendors, budgets, schedules, and on-site operations to ensure the event runs smoothly.

An event coordinator handles the operational and logistical side of events from start to finish. They translate TUCA’s goals into an actionable plan and ensure every detail is executed correctly. The position’s role spans planning, communication, budgeting, vendor management, and troubleshooting.

Key Duties and Responsibilities

• Answer phones, greet visitors and attendees, take messages, direct calls, maintain sign-in logs, and respond to inquiries.
• Schedule appointments, manage calendars, and coordinate meetings.
• Enter data and maintain physical and digital filing systems.
• Draft, proofread, copy, and distribute press releases, event flyers, and routine correspondence.
• Manage and order necessary print materials
• Assisting with basic bookkeeping, expense reports, or invoicing. Prepare bills and invoices.
• Scan, copy and organize documents.
• Sorting, distributing, and sending mail and packages.
• Ordering office supplies and managing event inventory.
• Create events on membership platform and connect to website, manages registrations, arranges venue, food, and print, SM posts, marketing items, participates in setup and tear down of events. Be physically present for each event.
• Transmit documents via emails and other membership/customer service platforms.
• Deliver mail or packages to post offices or express delivery locations.
• Scan, copy and organize documents.
• Monitor the stock of supplies and when they need to be replenished.

Skills and Qualifications

• Strong communication and interpersonal skills.
• Excellent organization and time-management abilities.
• Proficiency with office software (e.g., Microsoft Office, Outlook, Canva, Mail Chimp, OneDrive, Google Drive, & Excel).
• Experience with WIX, WordPress, and QuickBooks a plus.
• Experience with social media platforms such as Facebook, LinkedIn, Instagram, etc.
• Ability to follow instructions and work with minimal supervision.
• Attention to detail for managing records and documents.