Event Coordinator

Capture Management Solutions; Des Moines (IA); On-site; USD 36,000 - 52,000; Full time

Job summary

Capture Management Solutions is seeking an Event Coordinator to plan and execute a range of events for the organization and its clients. This full-time, nonexempt role requires strong organizational skills, attention to detail, and the ability to manage multiple projects while delivering positive participant experiences.

You will handle venue selection, vendor management, budgets, registrations, content collaboration, and promotional materials, with Canva proficiency and a focus on clear

Qualifications

• Entry-level applicants welcome; 1–2 years preferred.
• Associates or Bachelor's in communications/marketing/events preferred.
• Must have reliable transportation.
• Proficient in Canva preferred.

Responsibilities

• Coordinate all logistical aspects of events: venue, vendors, catering, signage, accessibility, security.
• Develop and manage event timelines, budgets, and production schedules.
• Oversee registration, attendee communications, and on-site operations.
• Collaborate with internal teams for event content in newsletters, websites, and social media.
• Support development and distribution of event collateral and promotional materials.
• Collect and analyze feedback to inform future improvements.
• Assist with board meeting logistics and other events as needed.
• Provide event information for media relations and coordinate press activities.
• Promote membership opportunities and benefits at events.
• Ensure compliance with organizational policies in all event activities.
• Track and report event performance, expenses, and outcomes.

Skills

Interpersonal skills

Customer service

Self-starter

Attention to detail

Education

Degree in communications/marketing/events

Tools

Canva

Job description

Capture Management Solutions has been delivering marketing and association management solutions since 2009, specializing in serving associations, nonprofits, and government entities. Recognizing a growing need, the company has expanded its services to include coalition building, communications, grassroots advocacy, and marketing efforts. Founded on the principle that marketing and communications should be key to organizational success, Capture Management Solutions works closely with state and national associations as well as state departments and governments. The organization is dedicated to creating meaningful, impactful initiatives that help clients achieve their goals.

Job Overview:

The Event Coordinator is responsible for planning, organizing, and executing a wide range of events and related activities for the organization and its clients. This nonexempt, full-time position is eligible for benefits. The role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously, ensuring successful event delivery and positive participant experiences.

Duties:

• Coordinate all logistical aspects of events, including venue selection, vendor management, catering, signage, accessibility, and event security.
• Develop and manage event timelines, budgets, and production schedules.
• Oversee event registration, attendee communications, and on‑site operations.
• Collaborate with internal teams to provide event-related content for newsletters, websites, and social media.
• Support the development and distribution of event collateral and promotional materials.
• Collect and analyze feedback from event participants to inform future improvements.
• Assist with board meeting logistics and other organizational events as needed.
• Provide event-specific information for media relations and coordinate press activities.
• Promote membership opportunities and benefits at events.
• Ensure compliance with organizational policies and procedures in all event activities.
• Track and report on event performance, expenses, and outcomes.

Knowledge, Skills and Abilities:

• Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
• Proficient in Canva
• Ability to logically think through a series of processes and know how to prioritize them based on immediate needs. We service multiple clients and must be able to work on different projects at the same time.
• Must be detail-oriented and be able to help proof marketing materials.

Minimum Qualifications:

• Entry-level individuals may apply, however, 1-2 years experience is preferred.
• An Associates Degree or Bachelor's Degree in the area of communication, marketing, public relations, or events is preferred.
• Transportation to and from work and events is required