Event Coordinator (Part Time)

tucamidtn; Hendersonville (TN); On-site; USD 36,000 - 54,000; Full time

Job summary

TUCA Mid Tenn in Hendersonville, TN is seeking an Event Coordinator to plan, organize, and execute corporate meetings, golf and clay shoot tournaments, conferences, and fundraisers. You will manage logistics, vendors, budgets, schedules, and on-site operations to ensure events run smoothly.

This role emphasizes planning, communication, budgeting, vendor management, and hands-on trouble-shooting, with on-site presence at each event.

Qualifications

• High school diploma or associate degree is required.
• Previous related event coordination experience preferred.

Responsibilities

• Answering phones, taking messages, and directing calls.
• Greeting attendees, managing sign-in logs, and inquiries.
• Scheduling appointments, managing calendars, and coordinating meetings.
• Performing data entry and filing systems.
• Creating events on platforms such as Membership Works and PlayThru Golf.
• Drafting, proofreading, copying, and sending press releases and event flyers.
• Managing social media related to events.
• Assisting with printing materials and inventory.
• Be physically present at events leading registration and setup.
• Scan, copy and organize documents.

Skills

Strong communication

Interpersonal skills

Organization

Time management

Office software

Social media

Follow instructions

Attention to detail

Multi-tasking

Education

High school diploma or associate degree

Tools

Microsoft Office

Outlook

Excel

Job description

Requirements

Education and Experience Requirements

• High school diploma or associate degree.
• Previous experience in a related role is preferred.

Description

Overview: An event coordinator is a professional who plans, organizes, and executes events—such as corporate meetings, golf & clay shoot tournaments, conferences, and fundraisers—by managing logistics, vendors, budgets, schedules, and on-site operations to ensure the event runs smoothly.

An event coordinator handles the operational and logistical side of events from start to finish. They translate TUCA’s goals into an actionable plan and ensure every detail is executed correctly. The position’s role spans planning, communication, budgeting, vendor management, and troubleshooting.

Key Duties and Responsibilities

• Answering phones, taking messages, and directing calls.
• Greeting attendees, managing sign-in logs, and addressing inquiries.
• Scheduling appointments, managing calendars, and coordinating meetings.
• Performing data entry and maintaining physical/digital filing systems.
• Creating event on various platforms (Membershiip Works, Perfect Golf Event, PlayThru Golf, etc.)
• Drafting, proofreading, copying, and sending press releases, event flyers, etc.
• Managing social media related to the various events.
• Manage and order necessary print materials
• Ordering event materials and managing inventory.
• Assisting with basic bookkeeping, expense reports, or invoicing. Prepare bills and invoices.
• Be physically present for each event leading or participating in registration, check-in, setup, teardown, etc.
• Scan, copy and organize documents.

Skills and Qualifications

• Strong communication and interpersonal skills.
• Excellent organization and time-management abilities.
• Proficiency with office software (e.g., Microsoft Office, Outlook, & Excel).
• Experience with social media platforms such as Facebook, LinkedIn, Instagram, etc.
• Ability to follow instructions and work with minimal supervision.
• Attention to detail for managing records and documents.
• Ability to multi-task.
• Excellent attention to detail.