Office Administrator- The Rustic at The Colony

therustic; Dallas (TX); On-site; USD 22,000 - 32,000; Part time

Job summary

The Rustic in The Colony, TX (Pre-Opening) is seeking an experienced restaurant Office Administrator to build the back office from day one. You'll ensure team member data is accurate across HRIS, POS, and records, manage onboarding, and keep systems/files in order before opening.

You will support the GM with reports, keep confidential information secure, and help onboard our opening team as the operation scales, maintaining an organized, audit-ready office during a high-volume pre-opening period.

Qualifications

• 2+ years of restaurant or hospitality office administration experience.
• Hands-on experience with HRIS and restaurant POS back-end systems.
• Excellent attention to detail and organization.
• Ability to manage a heavy pre-opening workload with discretion.

Responsibilities

• Maintain accurate employee data across HRIS, POS time clock, scheduling, and inventory from hire date onward.
• Manage new hire onboarding, personnel files, and required certifications (TABC, food handler).
• Handle invoices, daily sales reporting, and deposits.
• Support the GM with reports, communications, and special projects.
• Protect confidential information and keep the office audit-ready and organized.

Skills

Office administration

Attention to detail

Discretion

Strong organization

Pre-opening experience

Tools

HRIS

POS back-end systems

Job description

Office Administrator

The Rustic - The Colony, TX (Pre-Opening)

Do you love live music, scratch-made eats, and creating unforgettable guest experiences? Then it's time to join The Rustic - where great vibes, great food, and great people come together.

Now Opening in The Colony - November 2026 | Interviewing Now for Our Founding Team!

We're looking for an experienced restaurant Office Administrator to build the back office from day one. This role keeps a high-volume restaurant running behind the scenes. You'll make sure every team member's information is accurate across our systems, keep onboarding and records in order, and be the person the GM relies on to make sure nothing slips. Before we open, you'll help onboard our full opening team and set up the systems and files the restaurant will run on.

Who We Are

The Rustic is more than a restaurant - it's a gathering place for great music, food, and memories. As part of the FreeRange Concepts family (home to The General Public, Bowl & Barrel, Joe Leo, and more), we believe in Fun, Teamwork, Ownership, Passion, Innovation, and Integrity. If that sounds like your vibe, keep reading. Get to know us: www.freerangeconcepts.com

What You'll Do

• Keep our core platforms accurate and up to date - HRIS, POS time clock, scheduling, and inventory - from each team member's hire date through every position and rate change during their tenure
• Manage new hire onboarding, personnel files, and required certifications (TABC, food handler)
• Handle invoices, daily sales reporting, and deposits
• Support the GM and leadership with reports, communications, and special projects
• Protect confidential employee and business information and keep the office organized and audit-ready

What We're Looking For

• 2+ years of restaurant or hospitality office administration experience
• Hands-on experience with HRIS and restaurant POS back-end systems
• Real attention to detail - you catch the wrong rate, the missing signature, or the expired certification before anyone else does
• Discretion, strong organization, and the ability to manage a heavy pre-opening workload
• Pre-opening or new-store experience is a strong plus

The Details

• Reports to: General Manager
• Schedule: Part-time, hourly, with a variable schedule
• Start date: Immediate

If you're the person who makes a restaurant run smoothly from the office, we'd love to meet you.