Founding Office Administrator - Pre-Opening & HRIS

FreeRange Concepts; Dallas (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

The Rustic in The Colony, opening November 2026, is seeking an experienced restaurant Office Administrator to build the back office from day one. You’ll ensure team records are accurate, manage onboarding, and support the GM with systems and files the restaurant will run on.

From HRIS to POS back‑end tasks, you’ll keep operations audit‑ready and organized as our founding team takes shape, with a heavy pre-opening workload and a focus on accuracy and discretion.

Qualifications

• 2+ years of restaurant or hospitality office administration experience.
• Hands-on experience with HRIS and restaurant POS back-end systems.
• Strong attention to detail and ability to catch errors early.
• Discretion, organization, and capability to manage a heavy pre-opening workload.
• Pre-opening or new-store experience is a strong plus.

Responsibilities

• Keep core platforms accurate and up to date – HRIS, POS time clock, scheduling, and inventory – from hire date through every position and rate change during tenure.
• Manage new hire onboarding, personnel files, and required certifications (TABC, food handler).
• Handle invoices, daily sales reporting, and deposits.
• Support the GM and leadership with reports, communications, and special projects.
• Protect confidential employee and business information and keep the office organized and audit-ready.

Skills

HRIS proficiency

POS back-end systems

Attention to detail

Discretion

Strong organization

Pre-opening workload management

Job description

The Rustic in The Colony, opening November 2026, is seeking an experienced restaurant Office Administrator to build the back office from day one. You’ll ensure team records are accurate, manage onboarding, and support the GM with systems and files the restaurant will run on.

From HRIS to POS back‑end tasks, you’ll keep operations audit‑ready and organized as our founding team takes shape, with a heavy pre-opening workload and a focus on accuracy and discretion.