Office Administrator- The Rustic at The Colony

The Rustic; Dallas (TX); On-site; USD 25,000 - 36,000; Part time

Job summary

The Rustic in The Colony, opening November 2026, is interviewing for an experienced Office Administrator to help build the back office from day one and support our founding team.

In this pre-opening role you will maintain HRIS and POS data, onboard staff, manage personnel files and required certifications, handle invoices and daily sales reporting, and provide reports and project support to the General Manager.

Qualifications

• 2 years of restaurant or hospitality office administration experience.
• Experience with HRIS and restaurant POS back end systems.
• Excellent attention to detail and the ability to spot missing signatures or expired certifications.

Responsibilities

• Keep HRIS, POS, time clock and inventory data accurate from hire through tenure.
• Manage onboarding, personnel files and required certifications (e.g., TABC, food handler).
• Handle invoices, daily sales reporting and deposits.
• Support GM and leadership with reports, communications and special projects.
• Protect confidential information and keep the office organized and audit-ready.

Skills

Attention to detail

Discretion

Strong organization

Pre-opening workload management

Tools

HRIS

Restaurant POS

Job description

Office Administrator The Rustic The Colony TX Pre Opening Do you love live music scratch made eats and creating unforgettable guest experiences Then its time to join The Rustic where great vibes great food and great people come together Now Opening in The Colony November 2026 Interviewing Now for Our Founding Team Were looking for an experienced restaurant Office Administrator to build the back office from day one

This role keeps a high volume restaurant running behind the scenes Youll make sure every team members information is accurate across our systems keep onboarding and records in order and be the person the GM relies on to make sure nothing slips Before we open youll help onboard our full opening team and set up the systems and files the restaurant will run on

Who We Are

The Rustic is more than a restaurant its a gathering place for great music food and memories As part of the FreeRange Concepts family home to The General Public Bowl & Barrel Joe Leo and more we believe in Fun Teamwork Ownership Passion Innovation and Integrity If that sounds like your vibe keep reading Get to know us wwwfreerangeconceptscom

What Youll Do

• Keep our core platforms accurate and up to date HRIS POS time clock scheduling and inventory from each team members hire date through every position and rate change during their tenure
• Manage new hire onboarding personnel files and required certifications TABC food handler
• Handle invoices daily sales reporting and deposits
• Support the GM and leadership with reports communications and special projects
• Protect confidential employee and business information and keep the office organized and audit ready

What Were Looking For

• 2 years of restaurant or hospitality office administration experience
• Hands on experience with HRIS and restaurant POS back end systems
• Real attention to detail you catch the wrong rate the missing signature or the expired certification before anyone else does
• Discretion strong organization and the ability to manage a heavy pre opening workload
• Pre opening or new store experience is a strong plus

The Details

• Reports to General Manager
• Schedule Part time hourly with a variable schedule
• Start date Immediate
• If youre the person who makes a restaurant run smoothly from the office wed love to meet you