Human Resources Administrator

Green Recruitment Company; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Private medical insurance

401(k) plan

23 days PTO plus 10 Federal Holidays

Annual global incentive trips

Career development pathways

Job summary

The Green Recruitment Company in Orlando is seeking a highly organized HR Administrator to support the daily operations of our Human Resources function. You will maintain employee records, coordinate onboarding and offboarding, and ensure accurate documentation across the business.

Reporting to the Group HR Manager, you will work with cross-functional teams, manage HRIS data (HiBob), assist payroll updates and benefits administration, and help generate routine HR reports.

Qualifications

• 1–2 years of experience in HR administration or related roles.
• Proficiency with Microsoft Office and HR software.
• Strong organizational, written communication and confidentiality skills.

Responsibilities

• Maintain accurate digital and physical employee records, including contracts, policy acknowledgments, leave data, and onboarding documentation.
• Coordinate onboarding and offboarding processes, including document collection, induction scheduling, system access setup, and exit interview administration.
• Draft employment contracts, offer letters, and standard HR correspondence.
• Update the HRIS (HiBob) and internal systems with employee changes, job details, attendance information, and reporting data.
• Assist with payroll administration by preparing employee updates, tracking time-off changes, and verifying inputs.
• Assist with the administration of global benefit plans including medical insurance, life assurance, pensions, and other benefits.
• Prepare routine HR reports, including headcount, turnover, onboarding progress, and compliance tracking.
• Maintain and update HR policy documents and ensure latest versions stored correctly.
• Coordinate employee wellbeing activities and administrative tasks for the Wellbeing Committee.

Skills

Microsoft Office

HRIS platforms

Organizational skills

Discretion & confidentiality

Tools

HiBob

Job description

Founded in 2010, The Green Recruitment Company is a global, award‑winning specialist provider of recruitment solutions across the renewable energy, investment infrastructure and green technology sectors. With headquarters in London Waterloo and offices in Beijing, Singapore, New York, Orlando, Chicago, Madrid, Cape Town and Amsterdam, TGRC is undergoing a period of rapid international growth which is expected to accelerate over the next 18-24 months.

Overview

As part of our continued growth, we are seeking a highly organized HR Administrator to support the daily operations of our Human Resources function. In this role, you will help maintain accurate employee records, coordinate onboarding and offboarding processes, support HR documentation, and ensure the smooth delivery of people operations across the business. Working closely with the HR Manager and cross-functional leaders, you will ensure employee data is up to date, policies are clearly documented, and administrative tasks are completed efficiently and accurately. This role requires strong attention to detail, discretion, and confidence working with systems and multiple priorities.

This position is based in Orlando and reports directly to the Group HR Manager.

Key Responsibilities

Employee Records & Compliance

• Maintain accurate digital and physical employee records, including contracts, policy acknowledgments, leave data, and onboarding documentation

• Maintain compliant right-to-work documentation across all regions

• Support global mobility administration by preparing visa documentation and tracking right-to-work updates

• Ensure all employee files are maintained in line with data protection and confidentiality requirements

Employee Lifecycle Administration

• Coordinate onboarding and offboarding processes, including document collection, induction scheduling, system access setup, and exit interview administration

• Draft employment contracts, offer letters, and standard HR correspondence

• Support the rollout of HR procedures by keeping templates, checklists, and documents up to date

• Prepare employee change letters, including salary adjustments, promotions, role changes, and other standard employment updates

HRIS & Systems (HiBob)

• Update the HRIS (HiBob) and internal systems with employee changes, job details, attendance information, and reporting data

• Act as an HRIS super user by maintaining data accuracy and supporting system improvements

• Identify opportunities to streamline workflows, improve data quality, and enhance user experience within the HRIS, escalating recommendations to the HR Manager

Payroll & Benefits Administration

• Assist with payroll administration by preparing employee updates, tracking time-off changes, and verifying required inputs

• Assist with the administration of global benefit plans, including medical insurance, life assurance, pensions, and other benefits

Reporting & Documentation

• Prepare routine HR reports, including headcount, turnover, onboarding progress, and compliance tracking

• Maintain and update HR policy documents and ensure the latest versions are stored correctly

Wellbeing & Culture Support

• Coordinate employee wellbeing activities and administrative tasks for the Wellbeing Committee

• Uphold strict confidentiality across all employee information, documentation, and communication

Person Specification

• 1 to 2 years of experience in HR administration, office administration, recruiting support, or a related role

• Working knowledge of Microsoft Office and comfort with HR software or HRIS platforms

• Strong organizational skills, written communication, and follow-through

• Basic understanding of employment documentation, record‑keeping practices, and workplace policies

• Ability to handle confidential information with professionalism and good judgment

What We Offer

• The opportunity to join one of the fastest‑growing specialist recruitment businesses in the renewable energy and infrastructure sector.

• Clearly defined career development pathways

• Competitive base salary and uncapped bonus structure.

• Private medical insurance.

• 401(k) plan.

• 23 days PTO plus 10 Federal Holidays.

• Annual global incentive trips.