Office Administrator – Public Notices

USA TODAY Co., Inc.; Green Bay (WI); On-site; USD 21,000 - 22,000; Full time

Benefits offered by this job

Health, Dental & Vision coverage

401(k) with company match

Paid Time Off

Job summary

USA TODAY Co., Inc. is hiring a Public Notice Coordinator for our Green Bay team, working in-office with a typical Mon-Fri 8:00 AM-5:00 PM schedule.

You’ll ensure notices and advertisements are entered accurately and processed on time, coordinating with customers, sales reps, and internal teams. You’ll handle data entry, emails, phone calls, and deadlines, maintaining precise records and delivering high-quality customer service.

Qualifications

• Attention to detail and pride in accuracy.
• Strong organizational skills and ability to meet deadlines.
• Excellent written communication and clear, professional writing.
• Strong verbal communication and phone etiquette.
• Professional customer service and ability to work independently.
• Dependable, accountable, and able to work with minimal supervision.

Responsibilities

• Process public notices and advertisements, ensuring information is accurate and deadlines are met.
• Coordinate with customers and sales representatives to answer questions and place notices.
• Manage daily emails, calls, reports, proofs, and other administrative tasks.
• Enter information into multiple computer systems and maintain accurate records.
• Coordinate with internal teams to resolve issues and keep work moving.
• Adapt to changing priorities while maintaining high accuracy and customer service.

Skills

Attention to detail

Time management

Written communication

Verbal communication

Customer service

Independence

Job description

|Current USA TODAY Co. Employees- Please ensure you are using our abbreviated process on the internal Careers site by logging into Dayforce through MyApps|

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations, including our network of local properties, in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses. We deliver high-quality, trusted content with a commitment to balanced, unbiased journalism, where and when consumers want to engage. Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with innovative digital marketing products and solutions. USA TODAY Co. open roles are featured on various external job boards. When applying to a position at USA TODAY Co., you should be completing an application on USA TODAY Co. Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid. If you are a California resident, you acknowledge that by applying for a job with us, this California Job Applicant Privacy Notice will apply to our collection, use, and disclosure of your personal information. To connect with us, visit www.usatodayco.com

Public Notice Coordinator

Location: Green Bay, WI - Green Bay Press-Gazette

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Pay: $15.00/hour

Work Arrangement: In-office - off of N. Broadway

About The Role

LocaliQ/USA Today is looking for a Public Notice Coordinator to join our team. This is an administrative and customer service role focused on making sure public notices, legal notices, and advertisements are entered accurately, placed correctly, and processed on time.

You’ll work with customers, sales representatives, and internal teams throughout the day, while managing emails, phone calls, data entry, and time-sensitive deadlines.

If you’re organized, dependable, detail-oriented, and comfortable working with computers, this could be a great fit for you.

What You’ll Do

• Process public notices and advertisements, ensuring information is accurate and deadlines are met
• Work directly with customers and sales representatives to answer questions and coordinate notice placement
• Manage daily emails, phone calls, reports, proofs, and other administrative responsibilities
• Enter information into multiple computer systems and maintain accurate records
• Coordinate with internal teams to resolve issues and keep work moving
• Manage changing priorities while maintaining a high level of accuracy and customer service

What We’re Looking For

• Strong attention to detail and pride in getting things right
• Excellent organization and ability to manage deadlines
• Strong written and verbal communication skills
• Comfortable using computers and learning new software
• Professional customer service and phone skills
• Dependable, accountable, and able to work independently

Previous office, administrative, customer service, or data entry experience is a plus, but not required. We’ll train you on our systems and processes. Notary experience is also not required—we can assist with becoming a notary if needed.

Why Join Us?

You’ll receive hands-on training and join a supportive team where your organization and attention to detail make a direct impact every day.

Benefits

• Health, Dental and Vision coverage
• a 401(k) with company match
• Paid Time Off
• and more

The hourly rate for this role will range between $15.00 and $16.00. Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where USA TODAY Co. employs employees. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with USA TODAY Co., Inc. Applicants who require such accommodation should contact USA TODAY Co., Inc.’s Recruitment Department at [e-mail]. Applicants must be authorized to work in the applicable location. Applications from outside these regions will be removed from our system after submission.