Office Administrator & Project Coordination Specialist

Alvarado Tile Stone and Showroom; South San Francisco (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Training & development

Job summary

Alvarado Tile Stone and Showroom is seeking an Office Administrator to support daily administrative and operational functions. You will be the central point of communication between customers, vendors, project managers, warehouse staff and installers.

The role covers administrative support, scheduling coordination, customer service, vendor coordination, purchasing support, project support, and warehouse communications. Strong organization, communication, and independent work are essential.

Qualifications

• High school diploma or GED.
• Minimum 2 years of office administration experience.
• Excellent written and verbal communication.
• Strong organizational skills.
• Ability to prioritize multiple tasks.
• Strong attention to detail.
• Professional demeanor.
• Excellent customer service skills.
• Ability to work independently.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Respond to customer and vendor emails promptly.
• Greet visitors and clients.
• Maintain organized electronic and physical filing systems.
• Prepare letters, reports, spreadsheets, and other company documents.
• Coordinate deliveries and installations with project managers.
• Schedule slab and tile deliveries and pickups.
• Maintain daily office calendars.
• Communicate schedule changes promptly to all parties.
• Assist Project Managers withDocumentation.
• Maintain project folders and documentation.
• Coordinate deliveries with warehouse staff.
• Verify receiving schedules.
• Assist with inventory documentation.
• Assist with purchase orders.

Skills

Office admin

Customer service

Communication

Organization

Multitasking

Independence

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Adobe PDF

Microsoft Teams

Google Workspace

Job description

Alvarado Tile Stone and Showroom is seeking an Office Administrator to support daily administrative and operational functions. You will be the central point of communication between customers, vendors, project managers, warehouse staff and installers.

The role covers administrative support, scheduling coordination, customer service, vendor coordination, purchasing support, project support, and warehouse communications. Strong organization, communication, and independent work are essential.