Office Administrator

Gmi Stone Llc; Deerfield Beach (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k)

Health insurance

Opportunity for advancement

Paid time off

Competitive compensation

Career growth opportunities

Job summary

A wholesale stone distributor in Deerfield Beach is seeking an experienced Office Administrator to support daily operations. The role includes answering phone calls, processing payments, maintaining records, and providing administrative support. The ideal candidate is highly organized, possesses strong communication skills, and has a background in operations or administration. A high school diploma is required, and bilingual skills in Spanish are preferred.

Qualifications

• High school diploma/GED required; Associate’s degree preferred.
• Previous experience in an operations role is required.
• Understanding of basic bookkeeping principles is necessary.

Responsibilities

• Assist with the management of daily operational activities.
• Respond to client requests and inquiries via phone.
• Maintain operational documents and client records.
• Organize and schedule truck runs for deliveries.
• Address and resolve customer concerns professionally.

Skills

Organizational skills

Communication skills

Time management

Basic bookkeeping

Spanish speaking

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

Google Suite

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Benefits:

401(k)

Health insurance

Opportunity for advancement

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, we’re seeking an experienced Office Administrator to support the daily operations of our company.

We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments.

Responsibilities:

Assisting with the management of daily operational activities

Answering phones and responding to client requests and inquiries

Maintaining operational documents, reports, client records, and company databases

Update, and maintain relevant office procedures

Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately

Providing administrative support to other departments or projects as needed

Organizing and scheduling truck runs for daily deliveries

Create and maintain an organized filing system

Address and resolve customer concerns with a professional attitude

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Operations Coordinator or in a similar position

Understanding of basic bookkeeping principles

Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Must be able to speak Spanish