Office Administrator Preschool

Merryhill-School-8; San Jose (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid holidays and sick days

401k with company match

Tuition discounts for children

Professional development

Education reimbursement and伙伴ships

Job summary

Merryhill School in San Jose is seeking an Office Administrator to support daily operations and ensure an exceptional experience for students, families, and staff.

You will partner with school leadership on front office operations, enrollment, licensing compliance, and campus organization, while serving as a welcoming contact for the school community.

The role emphasizes attention to detail, guest services, and teamwork to maintain a safe, professional preschool environment.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Must meet Director Qualification requirements for the state in which the school operates.
• Prior experience in a preschool, childcare, or school environment required.
• Previous administrative, leadership, or supervisory experience preferred.

Responsibilities

• Support front office operations and family communication.
• Assist with enrollment processes and records management.
• Ensure compliance with state licensing regulations and company policies.
• Provide excellent customer service to families and staff.
• Assist with staff onboarding, scheduling, and administrative support.

Skills

Organizational skills

Problem-solving

Time-management

Communication

Customer service

Interpersonal abilities

Prioritization

Background checks

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Job description

Office Administrator - Merryhill School

What We Offer

• Medical, dental, and vision insurance

• Paid holidays and sick days

• 401k plan with company match

• Tuition discounts for your children

• Professional development

• Education reimbursement and partnerships

About the Role

The Preschool Office Administrator plays an important role in supporting the daily operations of the school and ensuring an exceptional experience for students, families, and staff. This position partners closely with school leadership to support front office operations, family communication, enrollment processes, compliance-related documentation, and the overall organization of the campus.

In this role, you will serve as a welcoming and dependable point of contact for the school community while also helping maintain a safe, organized, and high-quality preschool environment.

You will also:

• Serve as a member of the school leadership team and support overall campus operations

• Partner with school leadership to maintain compliance with state licensing regulations and company policies

• Support enrollment, retention, and family engagement initiatives

• Assist with staff onboarding, scheduling, and administrative support activities

• Provide outstanding customer service to prospective and current families

• Respond proactively and professionally to parent questions and concerns

• Manage student enrollments, withdrawals, waitlists, and student records

• Maintain accurate and organized student, licensing, and office files

• Assist with school events, tours, and community outreach activities

• Support daily campus operations, including student attendance, reporting, and administrative workflows

• Serve as a leadership resource in the absence of the Principal or Assistant Principal, as appropriate

• Foster a positive, professional, and welcoming school culture for students, families, and staff

What We’re Looking For

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

• Must meet Director Qualification requirements for the state in which the school operates

• Prior experience in a preschool, childcare, or school environment required

• Previous administrative, leadership, or supervisory experience preferred

• Strong organizational, problem-solving, and time-management skills

• Excellent communication, customer service, and interpersonal abilities

• Ability to manage multiple priorities in a fast-paced environment

• Ability to pass all required state and federal background checks