Office Administrator (Part-Time)

HALO Project International; Oklahoma City, Northern (OK, KY); Hybrid; USD 23,000 - 28,000; Part time

Job summary

HALO Project International is seeking an Office Administrator for 15-20 hours per week in-office in Oklahoma City, OK. The role supports day-to-day administrative tasks, records, and logistics across the organization under experienced guidance.

The ideal candidate is organized, detail-oriented, and able to work independently with initiative. A friendly, professional demeanor and strong communication are essential to support staff and clients.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Experience in administrative, office management, or nonprofit settings preferred.
• Experience with financial documentation, data entry, records, or administrative processes preferred.
• Ability to manage multiple priorities in a flexible environment.

Responsibilities

• Maintain records and documentation.
• Assist with routine financial tasks and data entry.
• Keep office and shared spaces organized and stocked.
• Provide logistical support to HALO staff, therapists, programs, trainings, and other organizational activities.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Independent work

Customer service

Team collaboration

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Job description

15-20 Hours Per Week | In-Office | Oklahoma City, OK
$17-20 Per Hour, Based on Experience

About the Role

The Office Administrator plays an important role in keeping HALO Project organized, welcoming, and running smoothly.

This position provides day-to-day administrative and office support across the organization. Responsibilities include maintaining records and documentation, assisting with routine financial tasks, completing data entry and recurring administrative responsibilities, keeping office and shared spaces organized and stocked, and providing logistical support to HALO staff, therapists, programs, trainings, and other organizational activities.

Because this is a part-time role supporting a busy organization, we are looking for someone who can take ownership of their responsibilities, establish consistent routines, and make sure important details don’t fall through the cracks.

Who Will Thrive in This Position?

Someone will thrive in this role if they genuinely enjoy organization, consistency, helping people, and getting things done.

The ideal person doesn’t need someone constantly telling them what to do next. They are comfortable working from established responsibilities while also noticing when something needs attention and taking initiative to address it.

You may be a great fit if you:

• Enjoy creating order and keeping things organized.
• Pay attention to details and care about accuracy.
• Are dependable and consistently follow through on responsibilities.
• Can work independently and manage your time well.
• Notice things that need to be done and take initiative.
• Are comfortable handling administrative, financial, and data-related tasks.
• Enjoy supporting others and contributing to a team.
• Communicate warmly and professionally with a variety of people.
• Can shift priorities and problem-solve when unexpected needs arise.
• Take pride in creating a welcoming, organized, and well-cared-for environment.

This position may be especially fulfilling for someone who enjoys being the person behind the scenes who helps everything work well. While many responsibilities are routine and administrative, the impact of doing them consistently and with excellence is felt throughout the organization.

Qualifications

Education & Experience

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous administrative, office management, or nonprofit experience preferred.
• Experience with financial documentation, data entry, records, or administrative processes preferred.
• Experience working in an environment that requires organization, flexibility, and managing multiple priorities is preferred.

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to independently manage recurring responsibilities.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prioritize responsibilities as organizational needs change.
• Strong problem-solving skills and willingness to take initiative.
• Professionalism, reliability, discretion, and strong customer service.
• Ability to work collaboratively with staff, therapists, and others throughout the organization.
• Alignment with HALO Project's mission, vision, and values.