Business Administrative Assistant

Ultima Genomics; Fremont (CA); On-site; USD 34,000 - 39,000; Part time

Job summary

Ultima Genomics, a rapidly growing life sciences technology company in Fremont, CA, is seeking a highly motivated Business Administrative Assistant to join the Business Operations team. This onsite, part-time contract role requires roughly 25-30 hours per week, Monday through Friday, with pay between $25 and $28 per hour.

You will support daily office operations, coordinate events, manage travel, onboarding, mail, and facilities, and help maintain a professional and efficient work environment.

Qualifications

• Associate degree or equivalent required.
• 1-2 years of office administrative experience preferred.
• Proficient computer skills including MS Office and data entry.
• Highly organized with strong time management.
• Able to work in fast-paced environment with composure.
• Excellent communication and interpersonal skills.
• Detail-oriented with accuracy.
• Able to read and interpret documents.
• Regular, consistent attendance.
• Ability to lift up to 25 lbs.

Responsibilities

• Coordinate and organize office lunch, snacks and supplies.
• Manage company swag and morale events.
• Arrange travel and related reporting.
• Greet guests and monitor voice mailbox.
• Manage access cards and photo IDs.
• Oversee onboarding/offboarding.
• Handle incoming/outgoing mail and packages.
• Maintain neat and orderly office environment.
• Support COI and vehicle policy programs.
• Coordinate facilities and vendor interactions.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Education

Associate degree

Tools

Microsoft Office Suite

Data entry

Job description

Rapidly Growing Life Sciences Technology Company

Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health.

We are looking for a highly motivated Business Administrative Assistant to join our Business Operations team!

This is an onsite part-time contracting position based in our Fremont CA office. You are expected to work approximately 25-30 hours per week, Monday to Friday.

How You’ll Contribute

• Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review
• Order and manage company SWAG
• Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
• Manage Company travel arrangements and associated reporting
• Monitor the Company’s voice message system and greet/escort guests
• Activate/deactivate access cards in the security system and create photo ID badges
• Manage employees’ onboarding and offboarding process
• Manage incoming and outgoing mail and packages
• Manage the maintenance of a neat and orderly office environment
• Manage company Certificate of Insurance (COI) process and vehicle policy programs
• Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
• Other ad hoc tasks as requested

Qualifications, Skills, Knowledge & Abilities

• Associate degree
• 1-2 years of office administrative experience is preferred
• Be able to use computer proficiently, including Microsoft Office Suite and data entry
• Highly organized and strong time management skills
• Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
• Be able to demonstrate good communication and interpersonal skills
• Be detail-oriented with focus on accuracy
• Ability to read and interpret documents
• Regular, consistent and punctual attendance
• May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

This contracting position offers an hourly pay rate between $25/hour and $28/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.

#LI-Onsite

Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer.

We provide equal employment opportunity for all applicants and employees.

We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.

See also Ultima Genomics’ EEO Policy and Know Your Rights.

If you have a disability or special need that requires accommodation, please let us know by contacting [e-mail].