Office Administrator: Multi-Area Coordinator + Balance

CFS; Madison (WI); On-site; USD 30,000 - 37,000; Full time

Job summary

CFS in Madison, WI is seeking an organized administrative professional to support sales and operations. The role offers a mix of customer interactions, project coordination, and administrative responsibilities in a supportive, family-oriented environment.

You will prepare quotes, process orders, schedule installations, and coordinate project details while communicating with customers, managers, installers, and vendors.

Qualifications

• Experience in administrative support, customer service, sales support, or office coordination.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Experience with order entry, scheduling, and project coordination.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Prepare quotes and process orders
• Schedule installations and coordinate project details
• Communicate with customers, apartment managers, installers, and vendors
• Answer calls, emails, and customer inquiries
• Review paperwork and ensure order accuracy
• Enter and track product, labor, and job cost information
• Monitor inventory and order materials as needed
• Follow up on material deliveries and project timelines
• Maintain organized electronic and physical files
• Support administrative functions across sales and operations
• Assist with AP, AR, and purchasing processes as needed

Job description

CFS in Madison, WI is seeking an organized administrative professional to support sales and operations. The role offers a mix of customer interactions, project coordination, and administrative responsibilities in a supportive, family-oriented environment.

You will prepare quotes, process orders, schedule installations, and coordinate project details while communicating with customers, managers, installers, and vendors.