Office Administrator - In-Office, Data & Scheduling Pro

DUAL North America, Inc.; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

DUAL North America is seeking an Office Administrator to maintain the day-to-day operations of our New York office. This role provides essential administrative support, handling document management, data entry, meeting coordination, and mail distribution to ensure a smooth, efficient workspace.

The ideal candidate is proactive, organized, dependable, and eager to develop administrative and professional skills in a collaborative, people-focused environment.

Qualifications

• High school diploma or equivalent.
• 2 years of administrative, customer service, internship, or office support experience preferred.
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to use or willingness to learn AI-enabled workplace tools to assist with scheduling and documentation.
• Strong attention to detail and ability to manage calendars.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general administrative support to ensure efficient day-to-day operation.
• Answer and direct phone calls, emails, and inquiries professionally and promptly.
• Welcome visitors and assist with front-office reception activities.
• Coordinate meeting logistics and prepare meeting materials.
• Support calendar management and maintain accurate calendar updates.
• Perform data entry and maintain accurate records (electronic and physical).
• Manage mail, packages, and deliveries; restock office supplies.
• Prepare copies, presentations, reports, and other documents.
• Assist with basic expense administration and invoice tracking.
• Support onboarding activities and collaboration with team members.

Skills

Microsoft Office

Communication

Organization

Multitasking

AI tools

Calendar management

Education

High School Diploma

Tools

Microsoft Copilot

Job description

DUAL North America is seeking an Office Administrator to maintain the day-to-day operations of our New York office. This role provides essential administrative support, handling document management, data entry, meeting coordination, and mail distribution to ensure a smooth, efficient workspace.

The ideal candidate is proactive, organized, dependable, and eager to develop administrative and professional skills in a collaborative, people-focused environment.