Office Administrator I General Admin

Builders FirstSource; Pennsylvania; On-site; USD 39,000 - 51,000; Full time

Job summary

Builders FirstSource is seeking an Administrative Assistant to support general office operations. You will greet visitors, prepare routine correspondence, and handle mail and data entry, while maintaining security and organization within a busy environment.

The role requires a high school diploma or GED with 1 year of administrative experience. Proficiency in Microsoft Office and solid communication skills are essential for success in this position.

Qualifications

• High school diploma or GED with 1 year admin experience or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite and basic data entry skills.
• Good verbal and written communication abilities.

Responsibilities

• Greet visitors, direct them to the appropriate staff and maintain office security.
• Prepare routine correspondence, forms and other business documents.
• Perform data entry and data retrieval tasks.
• Handle incoming/outgoing mail and interoffice communications.
• Monitor office supplies and restock as needed.
• Schedule meetings and arrange travel when required.
• Open and close work orders for interior and exterior doors production.
• Coordinate between production and delivery teams to ensure timely deliveries.

Skills

Customer service

Verbal communication

Written communication

Instruction following

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Open and Close Work Orders for the Production of Interior and Exterior Doors.
• Coordinate between the production team and delivery team to ensure doors and materials are delivered on schedule.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.