Office Administrator I General Admin

Colonial Group; Fairbanks (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Colonial Group in Alaska is seeking a capable Administrative Assistant to perform general office duties, greet visitors, manage mail, prepare routine documents, and support scheduling and travel arrangements; experience with calendar management and travel bookings is desirable.

A high school diploma or GED and one year of administrative or related experience are required, along with proficiency in Microsoft Office and strong communication skills; the role emphasizes customer service, data entry

Qualifications

• Strong customer service skills and ability to communicate clearly with visitors and staff.
• Accurate data entry and ability to follow written/oral instructions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• May serve as office receptionist and greet visitors.
• Prepare routine correspondence and office forms.
• Perform data entry and retrieval tasks.
• Handle incoming and outgoing mail and interoffice communications.
• May assist with office supply inventory and replenishment.
• Schedule meetings, maintain calendars, and arrange travel.
• Follow safety procedures and participate in safety meetings.

Skills

Customer service

Verbal & written communication

Data entry

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.